Accounts Payable Administrator

Job Description

Job Description

Position Summary:

The AP Administrator ensures all invoices, travel and entertainment expense reports, and any accompanying payment request, are complete, in compliance with the financial policies and procedures of the company and enters them into the financial accounting system. Additionally, he/she is responsible for reconciling the Accounts Payable sub-ledger to the General Ledger. He/she works to meet weekly and monthly deadlines for recording, reporting and reconciling accounts payable information. The Accounts Payable Administrator will often communicate with the Vendor and must do so with professionalism.

*This is a full-time on-site position*

Benefits:

• Generous Pay commensurate with experience and/or education and commission.
• Benefits package includes medical, dental, vision, life, accident, critical care, and short-term & long-term disability insurance
• 401K retirement program with employer match
• Paid holidays, sick and vacation time
• Employee purchase pricing on auto, powersport, and bicycle tires

Education and/or Work Experience Requirements:

• Associate degree in accounting is required
• Previous accounts payable experience is required
• Coursework or Vocational training in Accounts Payable is preferred

Knowledge, Skills, and Abilities Required:

• Knowledge of corporate accounts payable policies, procedures and regulations
• Ability to process computer data, format, and generate reports
• Ability to utilize an automated accounting system (Sage 100 ERP)
• Ability to understand and interpret vendor invoices, statements, and other requests for payment
• Knowledge of purchase orders and related accounts payable documentation
• Knowledge of general accounting principles and mathematics
• Strong communication and interpersonal skills
• Knowledge of Microsoft office
• Ability to analyze and solve problems

Essential Duties and Responsibilities:

• Responsible for receipt and review of voucher package for matching against vendor invoices and compliance with corporate financial policies and procedures
• Performs invoice calculations to determine appropriate payment schedules, and amounts
• Entry and coding of approved invoices into Sage 100 ERP
• Petty cash processing and reconciliation against general ledger
• Prepare data for check runs for ATW/ Americana Development, Inc (ADI)
• May communicate with vendors from time to time
• Maintains contact with Corporate Office for A/P Comparison Reports and Advertising & Development Reports
• Preparation and entry of ACH transfers for vendor payments and ocean freight
• Initiation of wire transfer details for payments as needed
• Reconciliation of A/P sub-ledger to G/L
• Prepare Bank Reconciliations
• Issue travel advances and reconcile prepaid travel advance account
• Assist with preparation and filing of Federal Excise Tax Return, as needed
• Performs other duties as assigned

Working Condition and Physical Requirements:

• Work is normally performed in a typical interior/office environment
• Physical demands of the position are sitting, walking, and constant viewing of the computer screen
• No or very limited exposure to physical risk

Equal Opportunity Employer (EOE)