Management

General Statement of Duties

This employee performs a variety of administrative tasks involving the management of a division or section of a city department. Responsibilities include ensuring compliance with divisional and departmental policies and procedures, initiating direction for all activities within the division or section, and supervising and monitoring the activities of subordinate personnel. Performs related duties as required.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge Of

Computer resources to obtain and analyze information in various output formats.

Appropriate city, state, and federal laws, regulations, and procedures.

Intergovernmental relationships, responsibilities, and funding authorities.

Legislative and administrative policies, procedures, and functions of municipal government.

administrative and management principles regarding program evaluation, staffing requirements, tables of organization, and administrative analyses.

Budget methods for municipal government and for programs funded with monies from the federal government.

Principles of supervision and staffing.

Principles of customer service.

Skill To

Operate appropriate computer equipment; use properly all related hardware and software.

Actively listen in a variety of situations.

Assess the performance of self and others.

Communicate clearly and concisely both orally and in writing.

Practice effective time management.

Ability To

Implement and maintain positive employee relations.

Promote and maintain highest integrity throughout all personnel.

Process information with a high degree of attention to detail.

Identify, analyze, and solve complex problems.

Develop and employ information systems using various types of data.

Generalize and make appropriate inferences from available data and observation.

Plan complex work processes and procedures for self and others to follow.

Formulate innovative ideas and approaches to management situations.

Make decisions based on a logical analysis of information.

Develop graphic presentations and reports.

Conduct an evaluation of a program.

Observe and analyze operations.

Plan, staff, direct, and coordinate work projects.

Establish and maintain effective work relationships with officials, colleagues, and the general public.

Show appropriate assertiveness and tact with colleagues and the general public.

Maintain confidentiality of City or employee information.

Examples Of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

Budgets/Finances- Monitors and controls resources and oversees the spending of money; assists in the preparation of operational budgets for particular projects, departments, and the City.

Supervises- Develops effective work plans for subordinate staff; develops performance plans for subordinate staff; conducts staff performance reviews. Leads and manages staff during work processes in accordance with HR policies. Approves, develops, and maintains staff travel and training budget. Attends workshops and training to enhance supervisory skills.

Trains and Coaches- Develops or administers training sessions or programs for staff or City constituents.

Staffs Organizational Units- Assists with the review, selection, and termination of personnel

Manages Programs & Projects- Develops section/division policies and assists in developing city policies; establishes written procedures, informal guidelines, and forms as may be necessary to effectuate programs and requirements; works to streamline systems and reporting across City government. Administers work programs for the division. Tracks progress of projects and ensure timely progress; communicates measurable and time-sensitive directives to appropriate staff to solve problems. Ensures procurement of the equipment, supplies, services, construction, and professional services necessary for the operations of a specific department or division, program, or project.

Reports- Prepares or directs the preparation of reports, recommendations, and presentations to the department/division Director, City Manager, City Council, other City departments, and the general public.

Ensures Compliance & Audits- Ensures compliance with divisional/departmental policies; monitors compliance with the requirements of programs or projects; ensures accuracy of audit information.

Builds Interpersonal Relationships- Assists those contacted in the course of duty in an effective, efficient, and professional manner; develops constructive and cooperative working relationships with others and maintains them over time.

Provides Customer Service- Ensures quality customer service to internal and external customers.

Develops & Implements- Designs methodologies for research projects and implementation; develops work programs for the division; participates in short-term (1 year) and long-term (2 or more years) planning for projects within the division, department, or the city; sets up task forces for special projects.

Represents- Attends workshops, meetings and conferences as a representative of the division/department or the City.

Researches & Investigates- observing, receiving, and otherwise obtaining information from all relevant sources; designs and conducts surveys; ensures data is tracked and appropriate information is collected for analysis, research, and reporting purposes.

Analyzes- Conducts a variety of professional level analytical and technical activities related to the assigned functions.

Evaluates- Conducts evaluations by using or creating measures by which to assess the value, importance, or quality of things, such as the effectiveness of projects, programs or policies.

Coordinates Work- Coordinates the work and activities of different groups with common goals; plans and directs meetings for the section/division or the city.

Advises- Provides guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Negotiates- Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others.

Communicates- Establishes and maintains working relationships with local and regional public agencies, community groups, media persons or others as needed to coordinate projects and disseminate information.

Maintains Confidentiality/Security- Assures that proper security measures and procedures are followed and sensitive information is secure.

Makes Decisions & Solves Problems- Directs the research and analysis of problems and recommends solutions.

Develops Professionally- Attends workshops or training to enhance professional or technical skills.

Interacts with Computers- Interacts with computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Administration- Performs administrative tasks such as maintaining information files and processing paperwork.

Required Education And Experience

Qualified applicants must meet all criteria in one of the following requirements:

A minimum of five years of supervisory/management-level professional work experience with a Bachelor's degree in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field .

OR

A minimum of three years of supervisory/management-level professional work experience with a Master's degree in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources or a related field.

OR

A minimum of two years of experience as a Senior Management Analyst, Senior Administrative Specialist, Senior Human Resources Analyst or similar classification with the City of Cincinnati. Additionally, each applicant must have a Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field. A Master's Degree in one of the above fields may be substituted for one year of experience.

Other Requirements

Must be an excellent communicator and team builder.

Military Education & Experience Evaluation

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations. Candidates must attach their Joint Services Transcripts evaluated by the American Council on Education (ACE) if they would like military course work to be considered as part of the application review. Please follow the link below for additional information.

Working and Physical Conditions

Environmental Conditions: Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.

Physical Conditions: Duties may require maintaining physical conditioning necessary for sitting and standing for prolonged time periods; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.

Probationary Period: Twelve Months.

Supervision Exercised: Exercises supervision over professional, technical, and clerical personnel.

HR Contact: [email protected]

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

The City of Cincinnati has 11 paid holidays annually that include:

New Year's Day

Martin Luther King Day

President's Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Day after Thanksgiving

Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible Dependents Include

Legal Spouse or Equal Partner

Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")

Step-child

Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.

01

Which best describes your highest level of education completed?

• High School Diploma or GED
• Some College
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctoral Degree
• None of the above
  
  

02

What field(s) is your Bachelor's degree (or above) in? Please ensure this information is clearly demonstrated within your application.

• Public Administration
• Business Administration
• Political Science
• Management
• Budgeting
• Finance
• Accounting
• Economics
• Human Resources
• Related field
• None of the above
  
  

03

If you selected "related field," please specify below:

04

How many years of supervisory/management-level professional work experience do you possess?

• None
• Some, less than 1
• At least 1, less than 2
• At least 2, less than 3
• At least 3, less than 4
• At least 4, less than 5
• At least 5
  
  

05

Do you possess: A) A minimum of TWO years of experience as a Senior Management Analyst, Senior Administrative Specialist, Senior Human Resources Analyst or similar classification with the CITY OF CINCINNATI, and a Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field? Or B) A minimum of ONE year of experience as a Senior Management Analyst, Senior Administrative Specialist, Senior Human Resources Analyst or similar classification with the CITY OF CINCINNATI, and a Master's Degree from an accredited college or university in Business Administration, Public Administration, Political Science, Management, Budgeting, Finance, Accounting, Economics, Human Resources, or a related field?

• Yes
• No
• Required Question