Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

This position is responsible for the day-to-day processing of vendor invoices and related payments, ensuring accuracy, completeness, and adherence to company policies and procedures. The role also includes performing monthly reconciliations of corporate credit cards and other assigned general ledger accounts to support accurate and timely financial reporting.

What Will I Do?

• Process vendor invoices and check requests in an accurate and timely manner, ensuring proper general ledger coding, required approvals, and complete supporting documentation
• Communicate with operational departments to ensure proper matching of invoices to purchase orders and to route invoices for appropriate operational approval
• Partner with the operational departments and/or budget team to confirm and apply correct ledger coding for invoices requiring approval
• Utilize NetSuite to enter invoices, attach supporting documents, search and maintain vendor records, and process Account Payable-related transactions
• Use Salesforce to review vehicle-related invoice communications, track follow-up items, and upload relevant documentation
• Serve as backup for preparing batch check runs, wire transfers, and Automated Clearing House (ACH) payment transactions
• Match credit card transactions to corresponding invoice and receipt
• Oversee the Accounts Payable email inbox, ensuring inquiries and documents are routed appropriately and the inbox remains organized and up to date
• Investigate and resolve issues related to invoice processing, including discrepancies, missing documentation, or incorrect charges
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate person
• Reconcile vendor statements and resolve discrepancies or past-due balances promptly

What Do I Need?

• Solid understanding of basic accounting principles and accounts payable best practices
• Familiarity with bookkeeping and basic accounting procedures
• Competency in Microsoft Office, databases, and accounting software preferably NetSuite
• Proficient in Microsoft Excel
• Strong attention to detail and high level of accuracy in data entry and processing aptitude for numbers
• Excellent organizational and time-management skills; able to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Curiosity to proactively investigate and resolve issues
• Must embrace technology to gather data and research information in multiple software programs
• Highschool diploma or equivalent, preference for 2 year associates degree

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