Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support municipal finance operations. This Long-term Contract position focuses on maintaining accurate financial records, coordinating payables and receivables, and assisting with daily accounting activities that support public-sector operations. The ideal candidate brings hands-on experience in government or municipal accounting and can manage multiple priorities while maintaining strong attention to detail.

Responsibilities:

• Process vendor invoices by aligning them with purchase orders, confirming accounting details, and securing the appropriate approvals before payment is issued.

• Administer accounts payable activities, including supplier setup, scheduled payment runs, and follow-up on banking or payment exceptions to ensure timely resolution.

• Oversee incoming payments owed to the city by tracking receivables, communicating with internal departments and external parties, and supporting collection efforts.

• Receive and record payments submitted in person, by mail, or electronically, balance daily transactions, and prepare deposits for the bank.

• Perform reconciliations between receipts, ledger activity, and system reports while contributing to month-end and year-end closing tasks.

• Maintain records related to fixed assets and public funds, including documentation for reimbursements and other finance-related transactions.

• Manage administrative records tied to city vehicles, such as titles, registrations, insurance details, and supporting compliance documentation.

• Organize and retain municipal records and prepare required financial or operational reports for department leadership.

• Provide ongoing support to the Finance Director by preparing payable balance summaries and assisting with day-to-day financial management activities.

• At least four years of experience in accounting, finance, public administration, or a related field.

• Practical experience handling both accounts payable and accounts receivable responsibilities.

• Proficiency with financial systems such as Software Solutions Pro, QuickBooks, or similar accounting platforms.

• Strong ability to complete bank reconciliations, code invoices accurately, and maintain organized financial documentation.

• Working knowledge of governmental accounting practices, including compliance-related recordkeeping and reporting requirements.

• Ability to manage competing deadlines, work independently, and produce accurate results in a structured environment.

• Effective communication skills with the ability to collaborate across departments and respond professionally to routine inquiries.