Administration Assistant

Job Description

Job Description

Job Title: Office Administrator

Organization: Toledo Electrical Joint Apprenticeship & Training Committee (JATC)

Location: Toledo, Ohio

Employment Type: Full-Time

About Us:

The Toledo Electrical JATC is a premier apprenticeship training program jointly sponsored by IBEW Local 8 and NECA OH/MI. We are committed to providing top-tier training for the next generation of union electricians, fostering excellence in the electrical industry through education, mentorship, and hands-on experience.

Position Summary:

We are seeking a highly organized, detail-oriented Office Administrator to support the daily operations of our training center. This individual will serve as the first point of contact for apprentices, instructors, and the public, while ensuring smooth office functions, maintaining records, and assisting with program administration.

Key Responsibilities:

Manage front office operations including phone calls, emails, and visitor reception

Maintain accurate apprentice records, files, and databases

Assist with apprenticeship applications, interviews, and onboarding processes

Prepare correspondence, reports, and meeting materials for the Training Director and staff

Coordinate scheduling for classes, meetings, and events

Process invoices, receipts, and basic bookkeeping tasks as needed

Support instructors and apprentices with program-related needs

Ensure the office is organized, professional, and welcoming

Qualifications:

High school diploma or equivalent; associate’s degree or office administration certification preferred

2+ years of experience in an administrative or office support role

Strong organizational and multitasking skills with attention to detail

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database systems

Excellent written and verbal communication skills

Ability to work independently and in a team environment

Experience in education, training, or labor organizations is a plus

Benefits:

Competitive compensation based on experience

Health, dental, and retirement benefits through the JATC/IBEW-NECA benefit plans

Paid time off and holidays

Opportunity to support the growth and development of future union electricians

How to Apply:

Interested candidates should submit a resume and cover letter to [email protected] with “Office Administrator Application” in the subject line. Applications will be accepted until the position is filled.