Document Specialist

Job Summary

A Document Specialist opportunity is available in Parma, OH for candidates who enjoy hands-on administrative, mailroom, and document processing work in a structured production environment. This full-time temp-to-hire role is a great fit for someone who is dependable, detail-oriented, and comfortable working with paper documents, scanning equipment, and repetitive processing tasks.

This position offers steady daytime hours, free on-site parking, and the opportunity to gain valuable experience in document management and office operations. You will work as part of a team-focused environment where accuracy, productivity, and reliability are highly valued. Supportive leadership, clear daily expectations, and a production-driven workflow make this a strong opportunity for candidates looking to build a long-term career path in administrative support, records processing, or mailroom operations.

Key Responsibilities

- Open, sort, and separate incoming mail according to established procedures.
- Prepare paper documents for high-speed scanning and digital processing.
- Operate basic computer systems, Kodak scanners, and copier equipment.
- Perform glass copies and basic scanning tasks with accuracy and attention to detail.
- Lift, move, and organize boxes and supplies weighing approximately 10 to 50 lbs.
- Support daily production goals in a fast-paced document processing environment.

Compensation and Benefits

- Pay Rate: $16.50 per hour.
- Job Type: Temp-to-Hire.
- Schedule: Monday through Friday, 7:00 AM to 3:00 PM.
- Full-time schedule with potential overtime.
- Location: Parma, OH 44130.
- Free on-site parking.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Process incoming mail and prepare documents for scanning.
- Operate basic scanning, copying, and computer equipment.
- Maintain productivity and accuracy in a repetitive production environment.
- Follow facility procedures, dress code, and cell phone policies.

- High school diploma or equivalent required.
- 1 to 2 years of related administrative, clerical, mailroom, scanning, or production experience preferred.
- Basic PC skills and typing ability required.
- Ability to read and write in English.
- Ability to stand for up to 8 hours per day.
- Ability to lift up to 50 lbs.
- Comfortable working in a high-pressure, production-focused environment.
- Strong attention to detail, dependability, and teamwork skills.
- Adaptable to repetitive tasks and changing daily workflow needs.
- Cell phones must remain on silent and stored in a locker during work hours.

Preferred Qualifications

- Previous experience in document scanning, mailroom operations, records processing, or office production support.
- Familiarity with high-speed scanners, copier equipment, or document imaging processes.
- Experience working in a fast-paced production or administrative environment.