Facility Manager

PURPOSE: This position will be responsible for ensuring that basic facilities and related utilities, such as water, electrical, mechanical, and heating, are well-maintained and properly serviced. In addition, this role will fill any identified gaps in long term facility planning and building capital improvements for the Township.

SCOPE: The person in this position must work collaboratively with each department head or their designee in completing the aforementioned responsibilities where applicable. The Facility Manager is responsible for managing the design, planning, construction and maintenance of equipment, machinery, buildings and other facilities. The position plans, budgets and schedules facility modifications, including estimates on equipment, labor materials and other related costs. This position will be responsible for all Township facilities including: 4160 Springdale Road, 4200 Springdale Road, 4300 Springdale Road, all Fire Stations, Training Center, and Fire Tower.

ESSENTIAL ROLES amp; RESPONSIBLILITIES: May include all duties but not limited to:

• Oversee the preventative maintenance and repairs for critical building systems, including:

• Pest Control
• Elevator
• Generators
• Boilers
• Backflow preventers
• Building equipped fire suppression equipment (e.g., kitchen hoods, sprinkler systems, fire extinguishers, etc.)
• Irrigation
• HVAC
• Roofs
• Facades
• Gutters
• Other systems related to building maintenance

• Serves as the direct point of contact for all facility work orders, and performs minor repairs to electrical, plumbing, and HVAC equipment as required.

• Serves as Township’s representative for facility improvements not under the control of specific department heads.

• Oversees the coordination of building space allocation and layout, communication services, and facility expansion.

• Plans, budgets, and schedules facility modifications.

• Inspects construction and installation progress on facility related projects.

• Initiates planned maintenance programs for a variety of building systems.

• Responsible for developing and administering the facilities master plan, this will include a condition assessment of all major building components and structures.

• Develops and administers various preventative maintenance, emergency repair, and general trades contracts on behalf of the Township.

• Reviews the building security for all Township facilities and works closely with the IT Director to ensure that personnel are provided with proper key access.

• Ensures that facilities meet government regulations and environmental, health and security standards.

• Drafts reports and makes written recommendations on enhancements to existing facilities, including energy efficiency projects.

• Other duties as assigned.

CRITICAL SKILLS / EXPERTISE:

• Ability to manage multiple governmental facilities.

• Ability to respond to on-call emergencies and perform basic repair.

• Ability to develop and maintain effective working relationships with associates and various other subject matter experts.

• Ability and willingness to perform physical labor and work under occasional adverse weather conditions.

• Ability to critically assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.

• Ability to demonstrate attention to detail but also the ability to see the implications for the bigger picture.

• General knowledge of and the ability to perform minor repairs on the structure and functions of mechanical, plumbing, HVAC, and electrical systems.

• Knowledge of building maintenance methods.

• Knowledge of public procurement processes, including competitive bidding.

• Skill in project management.

• Skill in contract management and administration.

• Skill in assembling and analyzing data, preparing comprehensive and accurate reports and formulating policy and service recommendations.

• Skill in effectively communicating ideas and concepts orally and in writing, and making presentations in public forums.

• Skill in the use of office equipment and technology, including computers and related software, and the ability to master new technologies.

• Skill and care in the operation of tools used.

EDUCATION, LICENSING amp; CERTIFICATION REQUIREMENTS:

• A valid state issued driver’s License

• Associate's Degree

• A Certified Facility Manager (CFM) preferred.

• Certifications in skilled trades, such as HVAC, electrical, plumbing, etc. are preferred.

PHYSICAL amp; MENTAL REQUIREMENTS:

• While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands and fingers to handle or feel objects, tools, or controls, and to reach with hands and arms.

• The employee must be able to lift and/or move varying amounts of weight, depending upon the task at hand. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must be able to kneel, bend at the waist, and work in a standing position for long periods.

• The employee must be able to be on call 24 hours per day for building emergencies and to work at other than regular hours when needed to perform the duties of the position.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essentials of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.