Administrative Coordinator for Auxiliary Programs

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ADMINISTRATIVE COORDINATOR FOR AUXILIARY PROGRAMS & EXTENDED DAY

ABOUT THE ORGANIZATION

Hawken School is committed to doing school differently and better. This means developing an inclusive and accepting community where adults feel empowered to design educational experiences for students that deepen their learning, engaging their emotions as well as their intellects. Hawken School seeks culturally competent teachers who are committed to equity and social justice, comfortable taking risks, and who embrace a growth mindset. Our faculty members are constantly looking for new ways to inspire student curiosity while remaining dedicated to nurturing compassion and kindness in our students.

THE POSITION

Hawken School is seeking a full-time Administrative Coordinator for Auxiliary Programs. Auxiliary Programs provides a variety of programs and services to faculty, staff, students, families, and the community, including the Extended Day Program, Passport Classes, Summer Camps, Passport Camps, and Facility Rentals. This position will also have responsibilities within the Transportation Department, providing support to the Transportation Supervisor on an as-needed basis.

This is a 12-month position, reporting to the Director of Auxiliary Programs.

Work Hours: Monday-Friday, 9:45 a.m.-6:15 p.m. (with a 30-minute lunch break)

ESSENTIAL DUTIES & RESPONSIBILITIES

AUXILIARY PROGRAMS

• Support the overall needs of the Auxiliary Programs department
• Responsible for providing information, answering questions, and responding to requests for information: writing and distributing emails, correspondence memos, spreadsheets, letters, forms, and other documents
• Prepare, update, and monitor the Passport and Summer Camp programs on Camp Brain; coordinate and set up individual accounts for each camp to properly account for camp deposits and all receivables
• Assist with specialized classes and camps, i.e. One Day at a Time Classes, Winter Passport Camps, Spring Passport Camps
• Coordinate camp communications as provided from various summer departments and programs to disseminate information to camp families, summer staff, and administrators
• Assist the Director with the preparation and dissemination of summer employment agreements, as well as the coordination and formatting of camp staff binders
• Communicate with HR and the Business Office to ensure all summer employees are properly onboarded, including fingerprinting, payroll setup, and new hire paperwork
• Coordination of field trips and on-campus activities for all summer programs

EXTENDED DAY PROGRAM

• Develop and manage safe, nurturing, and well-supervised before-school and extended day programs, in partnership with other departments, including the Business Office and dining services, to ensure a positive and engaging experience for all families, students and staff
• Develop and plan age- and developmentally-appropriate activities that incorporate program goals into the routines
• Manage all program activity and related room preparation
• Proactively respond to any issues and concerns that might arise during the extended day program hours and communicate any issues to the Director of Auxiliary Programs
• Oversee extended day staff, including day-to-day supervision and coordination, substitute teacher replacements, and payroll management

TRANSPORTATION

• Responsible for assisting the Transportation Supervisor in specialized operations for the department, per approved schedule by the Director of Auxiliary Programs
• Assist in coordination of routes, student confirmation mailings, vehicle record-keeping and department updates; distribute routing information to students, parents, and administrators
• Initiate monthly Transportation Redistributions (internal allocation of transportation costs)
• Maintain updated rosters with public schools (summer and occasional mid-year)
• Coordinate Transportation Registration Site and reporting (summer)
• Manage Public School communications regarding schedule changes, including school closures (throughout the year)
• Billing and financial aid calculations and adjustments for add/drop changes

Hawken School seeks faculty and staff comfortable taking risks and embracing a growth mindset. Our community members are constantly looking for new ways to inspire student curiosity while remaining dedicated to nurturing compassion and kindness in our students. We desire culturally-competent candidates who clearly appreciate a community of teachers and learners from diverse backgrounds and perspectives and are committed to equity and social justice.

QUALIFICATIONS

• Associate's or Bachelor's degree preferred
• Proven administrative experience including experience managing financial details
• Excellent time-management skills and ability to multitask and prioritize work projects
• Attention to detail and problem-solving skills
• Experience with Microsoft and Google platforms and database management software

THE SCHOOL

Founded on the ideal that “the better self shall prevail and each generation introduce its successor to a higher plane of life,” Hawken School is a coeducational independent day school with 1,550 students from toddler through grade 12. Our four campuses are located within 25 minutes of downtown Cleveland, with two campuses in the eastern suburbs of Cleveland, a campus on Cleveland's west side, and a campus in University Circle, home to the Mastery School of Hawken and also our school-wide center for experiential and service learning . A nationally recognized leader in innovative programming, Hawken prepares students to meet the challenges of tomorrow's world.

OUR CAMPUS

Lyndhurst: Lower and Middle School (Toddler - Grade 8)

Hawken's Lyndhurst campus houses programs for toddlers through grade eight that reflect the school's dual commitment to academic and social curricula. Beginning in Early Childhood, students are taught in developmentally appropriate ways to make choices, manage time, think critically and creatively, develop ownership for their learning, and engage others with empathy. Hawken's Lower School program focuses on building a strong foundation in basic academic skills with an increasing emphasis on personal responsibility. With a focus on hands-on learning and student choice, our Middle School program enables students to be active participants in their education. By exploring science, math, and the humanities using an interdisciplinary and experience-based approach, students dive deeply into subject areas and become immersed in the process of learning and discovery.

To learn more about us, visit .

INTERESTED

Please send a resume, references, and a cover letter to: ReGinae Reynolds, Director of Auxiliary Programs, at .

Hawken School is an equal opportunity employer dedicated to promoting all forms of diversity in the workplace and in our student body. We strongly urge all qualified individuals to apply.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Ability to Relocate:

• Lyndhurst, OH 44124: Relocate before starting work (Required)

Work Location: In person