Administrative Assistant
Job Description
Job Description
Description:
Dental Excellence is seeking a highly organized and tech-savvy Administrative Assistant to provide direct administrative support to our executive leadership team. This role requires strong attention to detail, excellent communication skills, and hands-on experience with tools such as Excel, PowerPoint, QuickBooks, and Mail Merge. The ideal candidate is proactive, resourceful, and comfortable managing both day-to-day executive support and larger event coordination projects.
Key Responsibilities- Provide high-level administrative support to the executive team, including scheduling, calendar management, travel arrangements, and meeting preparation
- Plan, coordinate, and execute internal and external events, meetings, and special projects, as needed
- Prepare and format professional PowerPoint presentations for leadership and client meetings
- Create, update, and analyze Excel spreadsheets for reporting and data tracking
- Assist with financial tasks in QuickBooks, including invoicing, expense tracking, and vendor coordination
- Execute Mail Merge tasks in Microsoft Word for mass communications, announcements, and mailings
- Maintain organized filing systems and handle confidential information with discretion
- Serve as a point of contact between executives, staff, clients, and vendors
- 3+ years of experience as an Administrative Assistant or in a similar administrative support role
- Strong proficiency in Microsoft Office Suite
- Excel (formulas, charts, and data management)
- PowerPoint (presentation design and formatting)
- Mail Merge in Word
- Experience with QuickBooks (invoicing, expense management, and reporting)
- Exceptional organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to manage multiple priorities and deadlines independently
- Professional demeanor and a high degree of confidentiality
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