Project Accounting Coordinator

LF Studios is seeking a Project Accounting Coordinator to support the financial management of our custom fabrication, exhibit, and experiential projects. This is a hands-on, in-office role based in Blue Ash, Ohio, ideal for someone who enjoys working with project teams, tracking costs, analyzing budgets, and ensuring financial accuracy throughout the lifecycle of complex, one-of-a-kind projects.

About the Role:
You will play a key role in helping project teams understand and manage project financial performance. Working closely with Project Managers, Purchasing, Operations, and Finance leadership, you'll monitor project costs, reconcile expenses, analyze budgets, and provide the financial insight needed to successfully execute complex projects.

Key Responsibilities:
Monitor project budgets for labor, materials, and subcontracted services then reconcile those budgets with projected expenses for each variable.

• Review and code vendor invoices, purchase transactions, and employee expenses to the appropriate projects.
• Assist with job costing and project profitability analysis.
• Prepare weekly budget-versus-actual (delta) reports and be able to explain cost variances.
• Assist with Work-in-Progress (WIP) reporting and month-end close activities.
• Maintain accurate project financial records and supporting documentation.
• Work collaboratively with Project Managers to improve cost visibility and financial performance.
• Identify opportunities to improve accounting processes and internal controls.
• Support project closeout by ensuring all costs are captured prior to project closure.
• Support expense management using RAMP Financial or similar “Procure to Purchase” platforms.

What We're Looking For:
Excellent communication and interpersonal skills and attention to detail.

• Minimum of 2 years of accounting, bookkeeping, or project support experience using QuickBooks Online.
• Strong Microsoft Excel skills, including formulas, PivotTables, and data analysis.
• Strong analytical and problem-solving abilities.
• Ability to successfully manage multiple priorities in a fast-paced environment.
• Associate or bachelor’s degree in accounting or finance.

Preferred Experience:
Experience with project accounting, job costing, manufacturing, construction, or other project-based businesses.

• Experience preparing budget-to-actual reports, variance analyses, or cost analyses.
• Familiarity with purchase orders, vendor management, and accrual accounting.

Growth & Opportunity:
This role offers strong opportunities for professional growth as LF Studios continues to expand. You'll report directly to the Chief Financial Officer while gaining hands-on experience in project accounting, cost analysis, and financial reporting. As you develop within the organization, you'll have the opportunity to take on increased responsibility and play a larger role in supporting project and business performance.

Why LF Studios
At LF Studios, every project is unique. You'll join the highest-rated team in our industry and work on high-profile projects where financial accuracy directly impacts success. Collaborate with experienced professionals across Engineering, Design, Production, Project Management, and Finance while helping bring ambitious ideas to life through creativity, craftsmanship, and execution.

LF Studios (Formerly LifeFormations) is design and specialty fabrication studio dedicated to telling stories, making people laugh and creating lasting memories for the world's leading attractions, exhibits, branded spaces and IP based products. We specialize in animatronics, static figures and specialty scenic. For more information about LF Studios, please visit