Office assistant

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Job Title:Student Office Assistant

Department:Arts and Sciences | Design-JM

The Department of Design in the College of Arts and Sciences is seeking a reliable and detail-oriented Student Office Assistant to support front office operations. This position serves as the first point of contact for faculty, staff, students, and visitors, and plays a vital role in maintaining a welcoming and efficient office environment.

Key Responsibilities

Front Desk & Administrative Support

• Serve as front desk receptionist: greet visitors, answer phones, and respond to inquiries
• Monitor and respond to the department email account
• Distribute mail and packages
• Reserve meeting rooms and student lockers
• Assist with data entry, scanning, filing, and other clerical tasks
• Create and post departmental signage
• Conduct basic research or assist with special projects as needed
  
  

Facility & Operations Support

• Stock and monitor printer supplies
• Maintain clean and organized public spaces: wipe down desks, tables, and computer stations
• Clean and organize supply closets and storage rooms
• Move furniture as needed to correct locations
• Add or remove signage on public bulletin boards
• Maintain sign-out logs for equipment, parking passes, and keys
  
  

End-of-Day Classroom Closing Duties

• Pull trash cans into the hallway for custodial pick-up
• Close classroom windows and doors
• Reset tables and chairs to standard layout
• Retract power cords and turn off lights
• Erase and clean whiteboards
  
  

Other Duties

• Additional tasks may be assigned to support departmental needs
  
  

Qualifications

• Strong communication and customer service skills
• Excellent organizational abilities and attention to detail
• Ability to work independently and follow instructions
• Professional demeanor and a positive, helpful attitude
• Reliability and punctuality are essential
  
  

Responsibilities are basic and routine in nature.This may include performing administrative duties in an office, assisting in a research laboratory, aid faculty/staff in supporting academic programs or patient care.Duties will be clear and direct.The Student Assistant will require excellent customer service and strong organizational skills and will represent the department and the university with the highest degree of integrity applying OSU mission and shared values.

Additional Information

The Department of Design is part of the College of Arts and Sciences—the largest and most comprehensive college at The Ohio State University. With 81 majors, 38 departments, and over 2,000 faculty and staff, the College fosters a diverse, inclusive, and collaborative environment. Students in the Department of Design benefit from access to cutting-edge resources, world-class faculty, and interdisciplinary research opportunities.

Location:Hayes Hall (0039)

Position Type:Temporary (Fixed Term)

Scheduled Hours:10

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.