OFFICE MANAGER

Join a passionate team dedicated to excellence in the green industry. As an Office Manager, you will play a key role in ensuring the smooth and efficient operation of our office. This position is ideal for someone who is highly organized, detail-oriented, and enjoys working in a collaborative, fast-paced environment. The Office Manager will be the central point of contact for staff, clients, and vendors, supporting daily administrative functions and helping to foster a positive company culture. If you value integrity, teamwork, and customer care, this is an opportunity to make a meaningful impact within a company that genuinely values its people and clients.

Responsibilities

• Serve as the primary liaison between all company departments, ensuring effective communication and collaboration.
• Provide exceptional customer service by assisting callers and greeting office visitors.
• Support team leaders and management with questions related to company software, computers, and mobile devices, and coordinate with IT as needed.
• Respond to social media correspondence and assist in qualifying sales leads before handoff to the sales team.
• Process invoices, expenses, and perform basic bookkeeping tasks, including generating and applying payments to accounts receivable.
• Assist with budget management and financial reporting.
• Coordinate company events and help maintain a positive company culture.
• Update and maintain employee information, address questions and concerns, and assist with training schedules and certifications.
• Perform general office duties such as answering phones, managing mail, maintaining office supplies, and keeping the office area organized.
• Develop and implement office policies, procedures, and standards.
• Maintain filing systems and records retention.
• Support HR processes, including recruitment, hiring, and termination paperwork.
• Run occasional errands such as bank deposits and post office visits.
• Other duties as assigned to support office operations.

Qualifications

• Proven experience in office administration or management.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities, both in person and digitally.
• Proficiency with Microsoft Office Suite and QuickBooks; ability to learn new software platforms.
• Ability to multitask, prioritize, and adapt to interruptions in a fast-paced environment.
• Demonstrated problem-solving skills and forward-thinking mindset.
• Ability to work independently and collaboratively within a team.
• Commitment to upholding company values of integrity, respect, and customer care.
• Dependable with a strong record of regular attendance.
• Ability to occasionally lift up to 25 pounds and perform standard office physical tasks.