Legal Administrative Assistant

Job Description

Job Description

We're looking for a legal assistant who fits our law firm's core values of honesty, compassion, and responsiveness. You'll help the attorneys and paralegals at our law office assist clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, and scheduling. You’ll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a professional environment and consistently deliver a high-quality work product, reach out to us today!

$22 - $24 hourly

Client Intake

• Create a positive first impression with prospective clients
• Ask qualifying questions of prospective clients (correct jurisdiction and practice area)
• Schedule consultations and send intake forms via Clio Grow
• Follow up with prospective clients by phone and email
• Complete client intake in Clio Manage and set up client files upon hire

Office Management

• Greet clients/potential clients warmly upon arrival
• Maintain refreshments and meeting room readiness
• Manage calendars for attorneys and events
• Coordinate with building management, tech services, and vendors to resolve office-related issues promptly
• Order and replenish office supplies

Administrative Support

• Answer and screen calls, route messages
• Prepare meeting spaces for appointments
• Relay non-substantive updates to clients as directed
• Provide excellent, confidential, and professional client service
• Schedule appointments with clients upon request from attorneys and paralegals
• Document scanning, printing, copying, and organization
• Open, scan, save, and route incoming mail
• Prepare, scan, and send outgoing mail

• Shares our core values: honesty, compassion, and responsiveness
• Professional and welcoming in client interactions
• Maintains strict confidentiality
• Holds oneself accountable for honesty with self, colleagues, and clients
• Shows compassion toward clients facing difficult circumstances
• Communicates consistently and promptly with clients
• Proficient in legal practice management and CRM software (Clio Manage and Clio Grow)
• Skilled in Microsoft Office Suite and Adobe
• Committed to organized record-keeping
• Comfortable managing multiple tasks and shifting priorities quickly
• Reliable and punctual
• Excellent writing, grammar, and proofreading skills

Wiete Law Office LLC is a boutique family law firm in Cincinnati, OH. Our mission is to provide families with strategic legal guidance so they can navigate the court and move forward.