Office & Events Coordinator

Location: This role is a part-time hybrid role in Cincinnati, OH, 15-20hours per week, requiring 2-3 days a week in our downtown office.

Does this sound like you?

• Do you get a kick out of organizing impactful events that leave people feeling connected, inspired, and energized?
• Does a stocked and organized shelf and a spotless office space make you weirdly happy?
• Do you thrive on variety and managing the little details? Calling vendors in the morning, visiting venues the next afternoon, and managing inventory the following day?

The Role

Cloverleaf is seeking an Office & Events Coordinator who thrives at creating seamless experiences, both behind the scenes and face-to-face. This role is perfect for someone who loves making spaces feel welcoming and organized, and who finds energy in connecting people through well-executed events. You notice the small things - the extra touches that make a meeting room inviting, the timing that makes an event flow smoothly, the little touches that bring delight to employees and event attendees - because you know details are what transform good experiences into great ones.

Reporting to the Head of People with a dotted line to the Head of Marketing, you’ll have an impact on everything from the workplace environment to external events that showcase our brand.

What You’ll Do

Your work will keep Cloverleaf's office running smoothly and shape the way we show up to our broader community through events both inside and outside of our space. In this role, you will:

• Serve as the go-to person for all things in the office: keeping spaces organized, stocked, and welcoming, and being our liaison with building management.
• Coordinate and deliver memorable events, from all-team gatherings to leadership meetings and client-facing experiences.
• Manage vendors, budgets, and logistics to ensure every detail is handled and nothing falls through the cracks.
• Proactively connect with partners and community groups to promote event space rentals and create new opportunities.

Who You Are

You’re energized by just making things work - often anticipating needs before anyone asks. Whether it’s a perfectly set meeting room, a smooth-running office, or a standout event, you make it look effortless. You’re organized, resourceful, and calm under pressure, with a knack for juggling multiple priorities and solving problems on the fly. You enjoy connecting with people and take pride in creating spaces and experiences that make others feel supported and inspired.

You’ll thrive in this role if you:

• Enjoy variety and switching between tasks with ease.
• Anticipate needs and potential challenges, preparing solutions before problems arise.
• Take initiative and find creative solutions when things don’t go as planned.
• Communicate clearly and collaborate well with others.
• Bring a positive, can-do attitude to every interaction.
• Appreciate flexibility in your schedule, while also being available for in-office needs and occasional events.

What You Bring

• 3+ years of experience in roles like office management, events coordination, operations management (I.e. retail or food service), or business development support/client-facing roles.
• Comfort with technology including Google Suite, Slack, and event or project management platforms.
• Strong organizational and communication skills, with the ability to manage budgets, vendors, and timelines.
• High attention to detail, with the ability to anticipate needs and proactively solve problems.
• A collaborative, customer-focused mindset and the flexibility to adjust in a fast-moving environment.
• High school diploma required; some college or experience in communications, hospitality, marketing, or business preferred.

How we help unleash YOU to do your best work

• Flexible schedule (around events and in-office needs), 3 weeks of PTO + 11 paid holidays per year
• Recognition rewards and monthly stipend for wellness, technology, pet care, or student loans
• MacBook so you can do your best work
• 401k benefits including a 4% match with immediate vesting
• Truly values-driven team (ask us about it!)

Cloverleaf is committed to pay transparency and equitable compensation practices. The expected total compensation range for this role is $26-$35/hour. Most new hires start toward the lower to middle end of this range, allowing for meaningful growth within the role as impact and performance increases over time. Final compensation is determined based on factors like experience and skills alignment.