Coordinator Administrative Services, Office of General Counsel

45% Provide overall administrative support to OGC, including answering email and phone inquiries, greeting visitors, composing correspondence, and responding to or directing questions to appropriate person/department. Manage communication, correspondence, scheduling, and service in OGC; including maintaining calendars, organizing meetings and agendas, informing VP of important issues; making travel arrangements, preparing and submitting HR documents, assisting with onboarding of new employees, maintaining overall office, files, and archival functions, providing administrative support to others in OGC; conference rooms scheduling; supervising student employees. Organize informational training sessions on Ohio’s Ethics Laws. Work with the Ohio Ethics Commission on conflicts of interest, confidential and time sensitive material, filings and deadlines.

30% Purchase and monitor supplies and services and reconcile monthly p-card statements. Assist OGC with purchases, reimbursements, and payment of invoices. Manage special counsel billing, new and renewed assignments, budgets through the TyMetrix legal management software, and work directly with the Ohio Attorney General’s Office in overseeing the review of special counsel invoices by tracking hours, rates of compensation, accuracy of billable time. Prepare and maintain special counsel budget charts for outside counsel, including time spent, fees and expenditures for budget purposes. Communication with outside counsel and staff to address specific legal matters, assignments and billing matters within the TyMetrix billing system.

10% Prepare/process purchase requisitions for the purchase of supplies, payment of invoices, and reimbursement of funds. Assist in development of budget recommendations while maintaining record of budget expenditures.

5% - Execute events as needed from start to finish. Serve as liaison between OGC and the university community.

5% Prepare information and reports and perform other responsibilities as requested by the VP & General Counsel.

5% Provide technical support/serve as liaison with IT/and or other support units and vendors as needed to OGC staff including software, office equipment, and computers as well as central coordination of the OGC website.

Additional Position Information:

Education:

Requires a high school diploma.

Licenses/Certifications/Requirements:

None. Notary Public preferred.

Experience:

Requires a minimum of 4 years of progressively responsible work experience as a senior and/or administrative assistant. Strong organizational, interpersonal, and communications skills and ability to partner effectively and collegially with institutional clients and colleagues required. Superb problem-solving and decision-making skills and excellent organizational and time management skills; ability to prioritize, and work under and manage numerous deadlines and ability to work independently required. Broad knowledge of university operations and policies preferred. Ability to exercise discretion in handling confidential information required. Prior higher education or legal office skills preferred.

Leadership:

Functional guidance over nonexempt staff including general scheduling, assigning tasks and monitoring work activities.

Physical Requirements:

Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally lift very lightweight objects.

Working Conditions:

Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or minor heating/cooling or ventilation problems. Near continuous use (>70% of the time) of a video display terminal.



Compensation:

The compensation for this position starts at $20.49 and is commensurate with experience.

Application Deadline: Review of applications will begin on April 17, 2026.

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

For assistance with your application or attachments, please contact the Human Resources representative listed:

Cindy Harm

Email:

[email protected]

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our

Non-Discrimination Statement

for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

All About UA

The University of Akron empowers our people to flourish by delivering an applied and community-connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well-being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community-focused higher education.

The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches.

As Zips, we prioritize the well-being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems.

We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community-embedded experiential learning opportunities that will enhance the UA experience for all students.

We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders.

For more information about The University of Akron or the Akron community please visit our

About UA

page.

Benefits

The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our

benefits home page

for more information.