Vendor Management System Analyst

Kforce has a client in Westerville, OH that is seeking a Vendor Management System Analyst. This position has the potential to evolve into a long term temporary role. We are seeking a highly analytical, organized, and self directed professional who excels in data management, reporting, and operational support. This role is best suited for someone who can work independently in a flexible hybrid environment while maintaining precision and accuracy in all tasks. Duties:

• Review Kick Out reports generated by VMS and work with the site to ensure sites make corrections in Kronos prior to invoice finalizing
• Performs weekly reconciliation of vendor invoices
• Creates and maintains electronic records and fields (e.g. customer numbers, cost center numbers) in support of the requisition entry set up
• Performs weekly trainings with vendors new to utilizing the VMS tool and does continued additional trainings with new and existing vendors as needed
• Works with project management team to track upcoming new sites and site expansions
• Performs weekly training sessions with sites new to utilizing the VMS tool and does continued additional training with new and existing employees as needed
• Helps to maintain and update JIRA tickets with VMS provider
• Maintains and updates the training manuals for VMS tool for both DHL users and vendors
• Validates weekly Kronos invoice to confirm sites are using proper work week, pay rule, and job codes
• Interacts and coordinates with the Program Managers, Hiring Managers, and Site Coordinators frequently to communicate questions and receive updates on current activity
• Updates the requisition record as directed by the Program Managers and/or Program Consultants to included changes, cancellation, status changes
• Maintains thorough and accurate documentation on any end user interactions
• Strong problem solving abilities are essential, as the role requires both moderate and advanced troubleshooting across various systems and workflows
• Experience with Vendor Management Systems (VMS), ideally Beeline, as well as familiarity with payroll platforms such as Kronos
• Demonstrate advanced proficiency in Excel, including complex formulas and PivotTables, and while Power BI experience is not required, it is preferred
• To be considered for this position, candidates must have experience in a similar role, or they must possess significant knowledge, experience, and abilities to successfully perform the responsibilities listed
• Relevant education and/or training will be considered a plus