Administrative Assistant

Job Title: Administrative Assistant
Location: Willoughby, OH
Employment Type: Full-Time

About Us
Cast Nylons Limited a Mitsubishi Chemical Advance Materials Company is committed to fostering a safe, sustainable, and high-performing workplace. We believe protecting our people, community, and environment is not just a priority—it’s part of who we are. We’re seeking an Administrative Assistant to act as administrative support for all departments on site, coordinate all office and employee activities to include meeting coordination, purchase office supplies and production support supplies, maintain professional office environment, and official receptionist.

Key Responsibilities

• Purchasing: Serve as primary purchaser for all site office supplies. Responsible for maintaining continuity of office supplies, production support supplies and office condiments. Complete all certification, reconciliation and documentation of credit card and invoice orders.
• Office Administration: Serve as primary administrative support to the Willoughby facility. Assist Willoughby Management with various projects as needed. Primary point of contact for greeting visitors, vendors and customers, answering zero out calls, process outgoing and incoming mail daily. Coordinate all meeting planning for Willoughby operations and outside visitors, using internal and external resources as necessary (includes meal coordination and meeting room set-up). Handle vehicle registration, Driver’s License verifications, EZ Pass, and plates for all company vehicles.
• Travel: Work with designated travel vendors to coordinate all Domestic and International air travel, hotel accommodations and automobile rentals for Willoughby outgoing and incoming travelers. Schedule and oversee all incoming catering, dining reservations and entertainment activities for travel.
• Safety: Assist site EHS Specialist with pure safety and Fastenal roster, JSA document control. Create new hire orientation safety document folders and general filling as needed.
• IT Duties: Assist Willoughby employees and site visitors with site IT. Administer Front Face software and manage Proxyclick visitor system for site. Administer the onsite printers and copy machines, working with the service providers and IT as needed.
• Quality: Assist site Quality Manager with Business Excellence System document control. This includes creating new documents from written instructions, making revisions to existing documents, routing documentation for reviews and approvals, managing document storage, preparing training packets and filing training records. Manages secure document destruction according to requirements. Assist with quality related tasks in production, as assigned.
• Operations Support: Monthly reporting consolidation and coordination for site Management. Process all Willoughby Manufacturing orders (MO) scanning and other processes as needed. Work Order confirmation for maintenance tech. Preventative maintenance WO generation and hand-off to Maintenance/Production operators
• Perform all work procedures according to established Quality Management & Environmental Management Systems.
• Perform additional duties as required

Qualifications

• 3 yrs. Prior Administrative Professional or related experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Superb verbal and written communication skills
• Strong Computer skills; Proficient in MS Office (Excel, Word, Access, PowerPoint), proficient in Adobe
• Must be detail oriented and able to manage multiple projects at once
• Possess the ability to remain calm under high stress situations
• Able to remain flexible and adapt easily to change
• Ability to work well with all levels of the organization
• Proven ability to handle highly confidential information
• Strong organization and communication skills

Pay Transparency

• The salary range for this position starting at $20 an hour. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary will be subject to a geographic adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting.
• Competitive Benefits
• Benefits begin on DAY 1!
• Employee Assistance Programs
• Curated Self-Paced Learning & Development Programs for all Employees

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Applicants with disabilities may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or other applicable laws. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact [email protected]

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 3 years (Required)
• Microsoft Excel: 1 year (Required)
• Adobe Acrobat: 1 year (Required)
• Microsoft Office: 1 year (Required)
• ERP systems: 1 year (Preferred)

Work Location: In person