Legal Support Coordinator POST NUMBER: 473327

Vaco is hiring for a Legal Support Coordinator opportunity in Cincinnati OH
Direct Hire, Onsite (2 remote days per month)
Salary: 70-85,000/yr

Job Summary:
The Legal Support Coordinator supervises and coordinates the daily workflow of legal administrative assistants in support of the transactional practice groups including corporate, M&A, Tax and Real Estate. This position ensures the administrative transaction team follows established procedures, protocols, and operates at the highest level. The Legal Support Coordinator works collaboratively with team members to improve efficiency and deliver high quality service to attorneys and other legal team members.

In addition to supervisory responsibilities this position also provides administrative support to assigned attorneys. A high level of professionalism and confidentiality of client and firm matters are essential.

Essential Duties and Responsibilities :
Supervisory

• Coordinate the daily workflow for transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure work is assigned and completed timely and efficiently.
• Review administrative processes and procedures, identify areas for improvement and provide recommendations.
• Establish and maintain harmonious working relationships and foster an atmosphere of teamwork and cooperation.
• Monitor and coordinate resource materials in Teams to provide the most up-to-date information for the administrative team.
• Conduct effective performance evaluations; share knowledge, mentor and provide guidance to team members.
• Assist with recruiting, onboarding, and training new team members.
• Maintain employees’ timecards, time off requests, and remote work requests.

Legal Administrative Assistant

• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner. Extensive editing, proofreading, and redlining of legal documents, including contracts, agreements, and corporate filings.
• Coordinate, assemble, and organize closing materials, including closing binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, schedule meetings, and make travel arrangements.
• Enter time entries for attorneys accurately and efficiently into the firm’s timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.

Required Knowledge, Skills and Abilities:

• High School diploma required.
• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Previous supervisory experience preferred.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.
• Ability to train, coach, and provide constructive feedback.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work effectively in a team environment.
• Proficient in Microsoft Office Suite.
• Experience working with a document management system.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.