Administrative Professional 4 - 20035018

What You’ll Do

This position provides administrative support and performs non-routine, complex administrative tasks assigned by and on behalf of the Warden

• Independently makes decisions and judgements involving non-legal interpretation of policies and procedures and takes appropriate action
• Responds to communication from inmate families and general public
• Opens inmate correspondence and research and drafts response for Warden signature
• Reviews various reports for Warden by checking for completeness and accuracy of information and compliance with procedures including fiscal, EEO, training and inspector monthly reports
• Coordinates and notifies staff of inmate transfers in and out of institution and composes and types reports for Warden (e.g., inmate deaths, funeral trips, bedside visits, deportation hearings, transfers and admissions to hospital)
• Screens and assists in interviewing applicants for clerical positions
• Represents Warden on various institutional committees
• Organizes and coordinates department head meetings and meetings and conferences with outside agencies
• Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications
• Gathers facts and information to produce the monthly on-line Significant Incident Summary report and the Health Care Outcome Monthly Tally report for BIASC
• Enters daily confidential incident reports that occur within the institution into database.
• Performs secretarial and routine tasks for the warden
• Maintains warden’s calendar (e.g., schedules meetings, appointments and interviews)
• Logs meetings and other events on the warden’s calendar
• Takes and transcribes meeting minutes and minutes of other events as directed by the Warden
• Screens all incoming telephone calls
• Acts as liaison between the Warden, other government agencies, the general public, other institutions and/or the Office of Prisons
• Answers and/or refers to appropriate staff sensitive telephone calls regarding inmates or employees
• Completes various reports (e.g., Weekly Status Report, monthly Correctional Institution Inspection Committee Report, Quarterly Report).
• Coordinates all legal and certified mail for the warden’s office
• Coordinates legal representation for the warden for Habeas Corpus Lawsuits
• Logs, distributes and/or routes all incoming mail and reports
• Directs visitors scheduled to meet with the Executive Staff
• Reviews supply inventory and orders for the warden when necessary
• Requests new equipment as necessary
• Maintains the Warden’s filing system by adding new information and discarding obsolete information
• Follows the ODRC record retention schedules and disposes of or transfers records in accordance with this schedule
• Performs other duties as assigned

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills:

Administrative Support/Services, Computer Literacy, Attention to Detail, Organizing and Planning, Confidentiality, Time Management

Organization

Rehabilitation & Correction - Toledo Correctional Institution

Agency Contact Name and Information

Personnel Director 567-316-2213 / [email protected]

Unposting Date

Jan 12, 2026, 11:59:00 PM

Work Location

Toledo Correctional Institute

Primary Location

United States of America-OHIO-Lucas County-Toledo

Compensation

$26.92

Schedule

Full-time

Classified Indicator

Classified

Union

Exempt from Union

Primary Job Skill

Administrative Support/Services

Technical Skills

Computer Literacy, Administrative support/services

Professional Skills

Attention to Detail, Organizing and Planning, Time Management, Confidentiality

Agency Overview

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!