Administrative assistant / administrative assistant

Position Title: Administrative Assistant/FBC Administrative Assistant ( This is a Collective Bargaining Unit position)

Date Position Available: Immediately

Salary Range: $40, 601.60-$52,748.80

Minimum Job Responsibilities:

Under supervision, the Administrative Assistant operates office equipment, completes documentation and paperwork timely, and is proficient in SACWIS and Traverse. They routinely prepare, scan, inspect, and rescan records, complete forms, take messages, and perform various administrative duties. They assist staff with tasks, serve as a resource and relief receptionist, and support the other FBC Administrative Assistants. They stay current on training, attend meetings, and assist with fingerprinting, driving record checks, and central registry requests. They produce packets, send mass mailings, manage records, process FBC and KGAP Interest Forms, and create/update forms, checks historical records, tracks CareSource assessments, tracks reviews and recertifications. They conduct monthly and annual driving checks for caregivers, process birth record inquiries, help organize FBC social activities and performs as a Notary Public. They must work well with others, maintain reliable attendance, support the agency’s mission, and perform other duties as assigned.

The Administrative Assistant is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages, and appearances in a manner that respects and preserves the dignity of all. The Administrative Assistant commits to adhere to LCCS’ mission, vision, and values, and to agency rules, regulations, and guiding principles.

Minimum Qualifications:

• Completion of High School or GED, supplemented by coursework in secretarial science and office administration.
• Three (3) years of clerical experience which includes administrative responsibilities.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential function/duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. For initial and ongoing employment eligibility, an applicant must successfully pass a criminal background check, possess, and maintain a valid Ohio vehicle operator’s license with no restrictions, and be eligible for and maintain eligibility for coverage under the existing Lorain County vehicle insurance policy.

Hours of Work

· Agency Office Hours: Monday – Friday, 8:00am – 4:30pm.

Work Environment

The work environment characteristics described are representative of those an employee encounters while preforming the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While preforming the duties of this job:

1. The employee may encounter hostile or irate applicants/clients or individuals, exposure to individuals with contagious or communicable diseases, occasionally exposed to outside weather conditions, legal or illegal drugs/substances, weapons (guns), unsanitary conditions (insect infestation, bodily waste), odors, common chemicals found in an office environment, such toner and correction fluid. The noise level of work environment is of moderate intensity.

_ Physical Demands _

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While preforming the duties of this job:

1. The employee is regularly required to: sit; use hands to manipulate objects; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk.

2. The employee shall have the physical ability to climb stairs and traverse unpredictable residences and structures while preforming community-based visits.

3. The employee is occasionally required to stoop, kneel, crouch, or crawl.

4. The employee must regularly lift and/or move up to twenty-five (25) pounds, occasionally lift and/or move up to fifty (50) pounds and rarely lift and/or move up to one hundred (100) pounds.

5. The employee is required to have specific vision abilities which include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required to view a computer, use a telephone, and have the ability to communicate both verbally and in written format.

Additional Information

· Regular attendance is required. The employee must adhere to agency policies regarding use of time off.

Internal candidates will be reviewed considering the following criteria: qualifications, experience, education, performance record, competency & fit.

Please submit your letter of interest and resume to both :

Amanda Pittner, MSSA, LISW-S
Human Resources Manager
c/o Lorain County Children Services
226 Middle Avenue, 3rd Floor
Elyria, Ohio 44035

Email: [email protected]
Fax: (440) 329-5378

Deby Bonilla, MA, CMHC
Human Resources Supervisor
c/o Lorain County Children Services
226 Middle Avenue, 3rd Floor
Elyria, Ohio 44035

Email: [email protected]
Fax: (440) 329-5378

Lorain County is an Equal Opportunity/Affirmative Action Employer and will make reasonable accommodations to qualified applicants with disabilities. All qualified applicants, as a condition of employment must; present themselves drug-free and submit to drug screening, successfully complete a criminal background check and obtain and maintain insurability under the county driver risk management plan.

Job Type: Full-time

Pay: $19.52 - $25.36 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person