Academic Advisor

Job Description

Job Description

Description:

SUMMARY:

The School Counselor/Academic Advisor supports scholar success by providing academic, career, and social-emotional guidance. This role works closely with scholars to ensure they meet graduation requirements, maintain engagement, and are prepared for post-secondary opportunities. The advisor helps scholars understand their academic pathway, track progress, access supports, and stay motivated throughout their high school journey.

KEY RESPONSIBILITIES

ACADEMIC ADVISING

• Conduct credit audits and maintain up-to-date graduation planners
• Monitor scholar academic progress and update transcripts in QuickBase and EMIS
• Maintain regular advising check-ins and document interactions
• Submit, verify, and communicate weekly credit submissions from teaching staff
• Collaborate with teachers to support classroom success
• Participate in academic schedule updates in ProgressBook
• Track re-engagement of scholars and support reenrollment where appropriate

COLLEGE & CAREER READINESS

• Guide scholars through post-secondary planning and FAFSA completion
• Assist with college applications, job training programs, and transcript requests
• Support OMJ seal completion and industry credential tracking
• Promote awareness of career pathways and CTE program alignment
• Coordinate transition activities for 10th graders entering Work Academy
• Enter community service hours into EMIS as logs are submitted

SOCIAL-EMOTIONAL SUPPORT

• Submit scholar referrals to mental health partners as needed
• Collaborate with partners (e.g., APDS) for in-school support
• Support overall scholar well-being through proactive outreach and case management

TESTING SUPPORT & COMPLIANCE

• Prepare rosters and assist with administration for EOC, ACT, and STAR testing
• Implement testing prep strategies and monitor scholar readiness
• Incentivize participation and address testing barriers
• Complete weekly data verification and support accountability checks

Required Skills and Qualifications

• Valid Ohio School Counseling License (preferred but not required)

• Bachelor’s degree (preferred but not required)

• Experience in academic advising, youth development, or education-based support

• Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training

will be provided

• Strong interpersonal, organizational, and communication skills

• Demonstrated ability to work with diverse populations and foster equitable outcomes

• Ability to manage multiple deadlines and maintain accurate records

• Valid Ohio School Counseling License (preferred but not required)
• Bachelor’s degree (preferred but not required)
• Experience in academic advising, youth development, or education-based support
• Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training will be provided
• Strong interpersonal, organizational, and communication skills
• Demonstrated ability to work with diverse populations and foster equitable outcomes
• Ability to manage multiple deadlines and maintain accurate records

Skills and Abilities:

• Proficient in MS Office and Teams
• Excellent verbal and written communication skills
• Outstanding organizational and time management skills
• Ability to lift 25 lbs and sit down for long periods
• Ability to handle confidential information with discretion
• Ability to work flexible schedule that could include some evenings and weekends.