Research Assistant / Recruiter

Role :

• Unique position involving administrative, internet research, property management, vendor oversight / coordination, QuickBooks/posting A/P and A/R, Website Development, and more!
• Monday through Friday; 8:30AM to 5:30PM
• Daily involvement with other staff members on active projects
• Reports directly to the President/CEO

Responsibilities :

• Edit and reformat candidate resumes to the company's proprietary template for consistency and clarity (Microsoft Word) and upload them to our database (Big Biller/Top Echelon).
• Answer VOIP phone system (RingCentral) and communicate with clients and candidates via VOIP and email (Outlook).
• Perform data entry and digitally create and maintain iterations of documents within databases and shared internal drives (Microsoft 365).
• Maintain job pipelines within the Applicant Tracking System (Big Biller/Top Echelon) and ongoing spreadsheets (Microsoft Excel).
• Maintain job boards on the ATS.
• Assist with market research and sourcing candidates on the internet using ZoomInfo, LinkedIn, and other tools.
• Assist with marketing efforts by creating targeted contact lists for email blasts (ZoomInfo).
• Schedule Teams meetings and maintain the company calendar (Microsoft Outlook).
• Perform background checks and degree verifications (TruthFinder and Verified First).
• Aid in finding contact information for potential candidates (ZoomInfo, TruthFinder, company websites, etc.)
• Assist Financial Manager in posting A/P and A/R using Quickbooks.
• Coordinate with outside suppliers/vendors.
• Schedule Back Flow and Fire Inspection regulatory visits and coordinate HVAC, Plumbing, Electrical, and building maintenance with Property Manager and outside contractors.
• Assist with website development.
• Collect monthly rent and coordinate repairs with tenants.
• Support the CEO and other staff members as necessary.

Ideal Candidate :

• Must be highly organized and enjoy varied and diverse roles.
• Has proficiency with:
  • Microsoft Word (word processing/formatting, creating PDFs from .docs)
  • Microsoft Excel (basic formulas and spreadsheet maintenance)
  • Microsoft Outlook (email, calendar maintenance, and Teams meeting management)
  • VOIP phone systems (preferably RingCentral)
• Is familiar with:
  • Applicant Tracking Systems (ATS); preferably Top Echelon
  • B2B software; preferably ZoomInfo
• Is technically savvy:
  • Understands how to create and maintain folders and documents using Windows OS/Microsoft 365
  • Can perform basic troubleshooting for office equipment (printers/scanners, cell phones, PCs)
  • Is creative when it comes to problem-solving and internet research

Compensation :

• $41,600 to $45,760
• Bonus (Paid Twice Annually)
• 401k
• Healthcare
• Paid vacation and holidays

Please send resumes to prichards @ hdhunter . net