Administrative Assistant

Dan Faith Construction – Niles, OH

Location: 420 Youngstown Warren Rd., Niles, OH
Job Type: Full-Time
Apply: [email protected]

Job Description

Dan Faith Construction is seeking a dependable and organized Office Administrative Assistant to support daily operations and assist with insurance restoration and claims processing .

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to contribute to our vibrant workplace. You will serve as the first point of contact for visitors and callers, manage scheduling, handle clerical tasks, and support various office functions with professionalism and efficiency. This paid position provides a chance to develop your administrative expertise while working in a collaborative environment that values your contributions.

Duties

• Greet visitors at the front desk with friendly, professional customer service and direct them appropriately
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Maintain accurate data entry records using Microsoft Office Suite, Google Workspace, and QuickBooks for bookkeeping and financial tracking
• Organize files, documents, and correspondence through effective filing systems—both digital and physical—to ensure easy retrieval
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Assist with clerical duties including proofreading documents, preparing reports, and managing mail distribution
• Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email
• Handle office supplies inventory, order replenishments as needed, and maintain a tidy work environment
• Support specialized roles, such as insurance losses receptionist duties when required by the organization
• Office Administrative Assistant (Construction & Insurance Claims)
• Prepare invoices, estimates, and reports
• Coordinate job timelines and project schedules
• Communicate with customers, adjusters, and insurance carriers

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar, docs, drive), and basic computer literacy
• Familiarity with QuickBooks or bookkeeping software is highly desirable
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Previous experience in customer service or customer support roles preferred
• Ability to manage time effectively while juggling multiple responsibilities in a fast-paced environment
• Personal assistant experience or medical/dental receptionist background is advantageous but not required

How to Apply

Email resume to: [email protected]
Or apply in person at:
420 Youngstown Warren Rd., Niles, OH

Join us as an Administrative Assistant and become an essential part of our energetic team! Your dedication will help us create an organized, welcoming environment where everyone can thrive. We value proactive individuals who are eager to contribute their skills toward our collective success.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)

Work Location: In person