Administrative Assistant for Academic Operations

Administrative Assistant for Academic Operations

Muskingum University invites applications for an Administrative Assistant for Academic Operations. This position provides administrative support to academic administrators and graduate program directors as part of the University's integrated academic structure.

Muskingum offers a generous paid-time off package, including 4-weeks of vacation. A full benefits package is offered, including medical, vision, and dental insurance and immediate access to tuition remission or exchange for employees who are eligible. More information about benefits is available at: https://www.muskingum.edu/human-resources/benefits.

MAJOR RESPONSIBILITIES

• Provide administrative support to academic administrators and graduate program directors
• Coordinate meetings, schedules, and communications for departmental initiatives and academic operations
• Assist with managing student records, course materials, and program documentation
• Support planning and logistics for events such as orientations, advisory board meetings, and academic workshops
• Serve as a point of contact for student and faculty inquiries, directing them appropriately and ensuring timely follow-up
• Maintain accurate databases, prepare reports, and assist with data entry into institutional systems as needed. (e.g., enrollment data, grant reporting, schedules, and assessment materials)
• Monitor and order office supplies and assist with budget tracking for departmental needs
• Support accreditation, compliance, and reporting processes as needed
• Demonstrate initiative, problem-solving, and a collaborative approach in a cross functional academic support environment
• Foster a welcoming, responsive, and student-centered environment in all interactions

These statements reflect the general duties and responsibilities necessary to describe the major functions of the position and should not be considered a complete description of the essential functions of the position. This job description is not intended to be all inclusive. The employee will be assigned by the immediate supervisor to perform other duties as needed or to perform other related duties, including special projects.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Associate degree required; bachelor's degree preferred
• 2+ years of experience in administrative support or a related role, preferably in higher education or a professional services environment
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing needs
• Excellent written and verbal communication skills
• Proven ability to balance and shift between responsibilities across multiple departments and programs
• High level of proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new technology platforms
• Professional, positive attitude and a collaborative approach to working with diverse groups of people
• Discretion and confidentiality in handling sensitive information

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

• Familiarity with academic systems or student information systems (e.g., Colleague, Slate, Canvas)
• Experience supporting academic programs
• Interest in supporting innovative and student-focused educational initiatives

HOW TO APPLY

Applications must include a statement of interest and current resume. If not provided, references may be requested. Application materials should be sent by email to [email protected] faxed to 740-826-6131. Please include the position title in the subject line of your correspondence. This position will remain open until filled, with review of applications to begin immediately.

Muskingum University actively seeks out and welcomes administrators and staff who are committed to excellence in student learning, consider the engagement of diverse viewpoints in the University’s educational programs and activities, and are committed to full inclusivity at the University. Muskingum University is an equal opportunity employer and welcomes applications from all individuals.

Muskingum University does not discriminate in its employment or educational programs or activities. Please visit https://www.muskingum.edu/non-discrimination-statementto review the university’s official non-discrimination statement.