Office Manager

Job Description

Job Description

We are seeking a highly organized and detail-oriented Office Manager to join our team within a growing nonprofit healthcare organization. This contract-to-permanent role offers an excellent opportunity for career development while contributing to meaningful community work. The Office Manager will play a key role in ensuring the clinic's operational and administrative success, supporting both patient care and leadership decision-making.

Key Responsibilities :

• Clinic Operations : Oversee daily clinic operations, including patient scheduling and administrative tasks, ensuring efficiency and smooth workflow.
• Billing and Financial Management : Manage billing processes, maintain accurate financial records, and post payments to support organizational transparency.
• Office Supply Management : Track and manage office inventory while adhering to established budgetary guidelines.
• Regulatory Compliance : Ensure compliance with state and national healthcare regulations.
• Reporting : Prepare data and reports on patient outcomes and other metrics to assist leadership in strategic planning.
• Patient Communications : Handle proactive follow-up communications with patients regarding care and upcoming appointments.
• Bookkeeping : Assist in light bookkeeping tasks to support operational efficiency.
• Collaboration with Leadership : Partner closely with the Director to align office functions with broader organizational goals.

Must-Have Skills :

• Proven experience in office management or a similar administrative role within a healthcare or nonprofit setting.
• Strong understanding of clinic operations and patient management workflows.
• Familiarity with financial processes, including billing and payment posting.
• Knowledge of healthcare compliance regulations.
• Proficiency in Microsoft Office Suite and clinic management software.
• Excellent organizational skills and attention to detail.
• Exceptional communication skills for both internal teams and patient interactions.

• At least 2 years of experience in administrative or office management roles.
• Proficiency in Microsoft Word and other office software.
• Strong organizational skills with the ability to multitask effectively.
• Experience in billing processes and posting payments.
• Excellent customer service and communication abilities.
• Familiarity with managing office supplies and budgets.
• Knowledge of healthcare compliance regulations is a plus.
• Previous experience in a nonprofit environment is desirable.