Administrative Assistant

Worker Type: Employee

Job Post End Date: 05/18/2026

About this opportunity:

Cenovus is seeking an Administrative Assistant for our Toledo refinery. This person plays a vital role in supporting the daily operations of the refinery by delivering high-quality administrative and organizational support. This position acts as a central point of coordination for office activities, employee services, and site-wide initiatives, enabling teams and leaders to operate efficiently and effectively. Through proactive communication, attention to detail, and strong organizational skills, the Administrative Assistant helps ensure seamless execution of administrative processes and contributes to the overall productivity and success of the site.

Interested in working in Toledo? Learn more!

What you'll do:

• Provide comprehensive administrative assistance to departmental staff, including but not limited to: document preparation, copying, laminating, shredding, data entry, and spreadsheet management.

• Schedule and coordinate internal and external meetings, conferences, and team events as needed.

• Coordinate business travel logistics, including transportation and lodging, in compliance with company travel policies.

• Coordinate departmental supply orders, including office supplies, business cards, copier needs, and specialty promotional items.

• Partner with HR and department leaders to facilitate onboarding and offboarding processes, ensuring timely completion of checklists and provisioning of equipment and apparel (e.g., IT tablets, FRC).

• Oversee and manage the site FRC (Flame-Resistant Clothing) program which includes inventory control and stock management, ordering garments and supplies, tracking items for employee exit, billing and location updates, coordinating drop off locations.

Who you are:

• Legally authorized to work in the US.

• 2+ years of relevant administrative experience with high proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and other enterprise systems.

• High School diploma or equivalent required, associate's degree or administrative certification an asset.

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

Note: The application deadline for this position is 11:59 PM MT MAY 17TH, 2026.

Cenovus was ranked one of Canada's Best Employers in 2025. We're committed to being an employer of choice in our industry by offering a competitive total rewards package and employee programs and rewarding career development opportunities. Learn more.

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email [email protected] .

Who we are:

Cenovus is an integrated energy company headquartered in Calgary. We're committed to maximizing value by developing our assets in a safe, responsible and cost-efficient manner.

We operate in Canada, the United States and the Asia Pacific region. Our downstream operations include upgrading, refining and marketing operations in Canada and the United States. We are currently the largest refiner in Ohio and transport products from our refineries in Lima and Toledo, Ohio and Superior, Wisconsin via pipelines, rail cars and trucks to customers throughout the United States.