Personal Assistant
Job Title
Personal Assistant / Administrative Assistant
Company
Helpful Hearted Providers Inc.
Helpful Hearted Providers Inc. is a mission-driven organization supporting individuals with developmental disabilities. We are seeking a dependable, organized, and detail-oriented Personal Assistant / Administrative Assistant to support daily administrative, coordination, and logistical tasks.
Position Summary
The Personal Assistant / Administrative Assistant provides full-time administrative and operational support to leadership and staff. This role requires strong organization, attention to detail, professionalism, and the ability to handle sensitive information. The position also includes driving for work-related tasks such as picking up medications and delivering items to client locations while maintaining accurate documentation and inventory records.
This is a full-time, hourly position with a consistent weekday schedule and benefits.
Work Schedule
Full-time
Monday–Friday
8:00 a.m. – 4:00 p.m.
Key Responsibilities
Administrative Support
Manage emails, phone calls, scheduling, and calendar coordination
Organize and maintain digital and paper records
Create, update, and maintain spreadsheets, logs, and documents
Assist with documentation, tracking logs, and reports
Support onboarding paperwork and internal communication
Assist with special projects and day-to-day operational needs
Coordination & Logistics
Run work-related errands as needed
Pick up medications from pharmacies and deliver to client locations
Organize and sort medications accurately by client
Maintain medication inventory logs and required documentation
Ensure timely, accurate, and confidential handling of all items
Professional & Compliance Expectations
Maintain confidentiality at all times
Follow established procedures and documentation requirements
Communicate clearly and promptly with supervisors and team members
Exercise sound judgment, attention to detail, and reliability
Required Qualifications
Strong organizational and time-management skills
Clear written and verbal communication skills
Proficiency with Google Workspace, including Google Docs, Google Sheets, and Google Drive
Ability to create and maintain spreadsheets, logs, and organized digital files
Ability to work independently and follow instructions
Ability to handle sensitive and confidential information appropriately
Driving Requirements (Essential Job Functions)
Valid driver’s license
Reliable access to a personal vehicle
Comfort with regular local driving during the workday
Ability to safely transport work-related items, including medications
Preferred Qualifications
Prior administrative, assistant, or office support experience
Experience with inventory tracking, documentation, or logistics
Familiarity with healthcare, human services, or compliance-based environments
Compensation & Benefits
Full-time, hourly position
$20–$22 per hour , commensurate with experience
Medical benefits available
Consistent weekday schedule
Supportive, mission-driven work environment
Why Join Helpful Hearted Providers Inc.
Stable, full-time schedule
Medical benefits offered
Meaningful work supporting individuals and families
Opportunity to grow within a developing organization
Clear expectations and supportive leadership
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