Special assistant vice president administration and finance / cfo internal

Posting Number: 0801775

Department: Administration & Finance

Department Contact Email

[email protected]

Job Summary/Basic Function

Provides special project assistance for the Vice President of Administration and Finance including the development of special projects, analysis, and management of statistical reports for University stakeholders, as well as other data required by any outside agency or authority.

Essential Duties & Responsibilities

• Serve as primary point-of-contact for the Vice President of Administration and Finance.
• Act as liaison between the University and outside entities; work closely with divisional department directors and staff to enhance their efficiency and effectiveness; initiate and provide input on issues affecting division functions.
• Administers and coordinates special projects as assigned.
• Manages budget, requisitions, and processing for the departments under the Administration and Finance division.
• Serves as key contact for Accounts Payable, Purchasing and the Budget Office. Assists with keeping the Vice President advised of balances and deadlines for all purchase orders and expenditures.
• Provides administrative support for the Vice President. Use critical thinking skills in anticipation of the Vice President's daily schedule to ensure time management and prepared materials for each meeting.
• Creates visual workflows and manuals to document office management processes.
• Manages correspondence and appointment scheduling for the Vice President of Administration and Finance, including providing appropriate documentation, files, etc., pertinent to each appointment.
• Compose correspondence on topics within the scope of the position and on behalf of the Vice President of Administration and Finance.
• Compiles presentations and coordinates meeting/presentation arrangements and requirements
• Responsible for front office operations; greets and directs visitors; responds to inquiries regarding Administration and Finance division procedures and policies from staff, students, visitors.
• May represent the CFO, as required.

Knowledge, Abilities and Skills

• Ability to adapt and apply established methods of varied complex situations.
• Ability to exercise judgement and discretion in applying and interpreting departmental policies and procedures.
• Ability to write clear, incisive interpretations of research analyses.
• Ability to understand and carry out effectively complex oral and written directions.
• Thorough knowledge of the functions, procedures, organization, governing laws, and regulations of the administrative unit involved.
• Ability to apply analytical and critical thinking to an area of operational planning.
• Ability to establish and maintain successful relationships with other administrators, staff, students, and the public.
• Excellent communication and interpersonal skills
• Strong leadership
• Strong research and analytical skills
• Broad understanding of higher education issues
• Previous administration experience
• Ability to communicate effectively orally and in writing.
• Proficiency in the use of Microsoft Office

Minimum Qualifications

Bachelor's Degree from an accredited college or university

At least one year of responsible support experience

Preferred Qualifications

Experience with Banner

Experience in a higher education environment

Closing Date: 10/28/2025

Special Instructions to Applicants

All employees are welcome to apply

Budgeted Annual Salary

$70,000