HR and Finance Coordinator

Major Duties and Expectations

Human Resources Operations

• Maintains and updates Human Resources Information System (Paycor) with employee data, status changes, and compensation updates

• Coordinates onboarding and offboarding activities, including documentation and orientation

• Maintains personnel files and supports HR compliance activities

• Assists with benefits tracking, documentation, and employee communications

• Ensures HR records are complete, accurate, and audit-ready

Payroll Administration

• Completes bi-weekly payroll in coordination with finance team

• Ensures accuracy of payroll data, including earnings, deductions, and benefit changes

• Maintains payroll records and supporting documentation

• Assists with payroll reconciliations and reporting

• Ensures compliance with payroll regulations and internal controls

Grant Accounting & Financial Support

• Prepares grant invoices and supporting documentation for funders

• Tracks grant payments and supports accurate recording of grant revenue

• Assists with reconciliations and monthly grant release

• Works with program staff and finance team to resolve grant-related discrepancies

• Assists with grant reporting and audit preparation

Cash Management & Financial Administration

• Receives, records, and reconciles incoming payments (checks, ACH, and credit cards)

• Prepares and verifies bank deposits and supporting documentation

• Maintains organized records of deposits and cash activity

• Supports tracking and documentation of financial transactions

Compliance & Organizational Support

• Ensures HR and financial documentation meet internal control and audit standards

• Supports financial and HR audits by preparing documentation and reports

• Collaborates across departments to ensure timely and accurate information flow

• Assists with process improvements and operational projects as assigned

Authority & Communication

• Communicates with internal staff to obtain and verify HR and payroll-related information

• Collaborates with Finance and program staff to resolve discrepancies related to payroll, grants, and cash activity

• Maintains confidentiality of employee and financial information at all times

• Prepares and maintains documentation, schedules, and records in support of HR, payroll, and financial processes

Education/Experience/Skills

• Associate’s or Bachelor’s degree in accounting, finance, human resources, or related field preferred

• 2–4 years of experience in payroll, HR administration, accounting support, or a related role preferred

• Experience in nonprofit, healthcare, or grant-funded environments strongly preferred

• Proficiency in Microsoft Excel and Microsoft Office applications

• Experience with payroll systems and HRIS platforms

• Familiarity with accounting systems (QuickBooks preferred)

• Strong attention to detail and accuracy

• Strong organizational and documentation skills

• Ability to manage multiple priorities and meet deadlines

• Strong written and verbal communication skills