Coordinator, Scheduling and Events

Coordinator, Scheduling and Events

The University of Akron
Akron, OH 44325

The Position: The Coordinator, Events and Scheduling reports to the Assistant Director, Scheduling and Events.

Responsibilities: Characteristic duties and responsibilities of the Coordinator, Scheduling and Events include:

Reservations : Schedule Student Union space utilizing the current scheduling program. Assist the Assistant Director to oversee the reservation process through the reservation email. Act as a liaison when scheduling space in other buildings on campus

Event Planning: Advise clients and facilitate event planning meetings as needed; prepare set-up diagrams, coordinate reservations and utilize the current diagramming software

Facilitate: Assist with the enforcement of facility policies and procedures along with customer service initiatives

Collaborate: Collaborate with Student Union Operations, Student Life Programming and other campus partners to ensure quality service for clients

Assessment: Assist with information and space-use reports as required

Billing: Coordinate the billing and reconciliation process of billing as needed

Student Development: Participate in the department student employment program to help develop, mentor and retain student employees

Assist: Assist the Assistant Director with special projects and other duties as assigned

Additional Position Information:

Qualifications: The Coordinator, Scheduling & Events must be well-organized, high-energy person with:

• A relevant bachelor’s degree required
• One year of experience in communications, event planning, or management required
• Must be available to work a flexible schedule with evening and weekend hours as necessary
• Ability to work and communicate with a diverse university and non-university community required
• Experience working with students from a broad variety of backgrounds.
• Ability to apply policies and procedures required
• Excellent written and oral communications skills required
• Detail oriented, time management, organizational, problem-solving and customer service skills required
• Experience in a student union or educational setting preferred
• An articulate understanding of the mission, culture, climate and environment of a metropolitan university preferred

Physical Demands:

• Light physical effort required involving stooping and bending; or individual has limited discretion about walking, standing, etc.
• Occasional lifting of lightweight objects (up to 25 pounds).

Working Conditions:

• Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or minor heating/cooling or ventilation problems
• Near continuous use of Video display terminal (greater than 70% of work day).

Application Instructions

In order to be considered for this position, please complete the online application and attach your resume.

Application Deadline

Review of applications will begin on March 25, 2026.

Compensation

The compensation for this position is commensurate with experience.

FLSA Status (exempt/nonexempt):

United States of America (Exempt)

Union Affiliation (if applicable):

For assistance with your application or attachments, please contact the Human Resources representative listed:

Madilyn Otterbacher

Email:

[email protected]

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Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.