Legal Assistant POST NUMBER: 483295

A well-established law firm is seeking a Legal Assistant to support a busy Employment Law practice. This role will provide administrative and legal support to attorneys handling a variety of employment-related matters, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate has previous experience supporting employment law attorneys and enjoys working in a collaborative, client-focused setting.

Responsibilities

• Provide administrative and legal support to attorneys within a busy Employment Law practice.
• Prepare, revise, proofread, and format legal correspondence, pleadings, agreements, memoranda, and other legal documents.
• Manage attorney calendars, coordinate meetings, depositions, hearings, travel, and other scheduling needs.
• Prepare, organize, and electronically file documents with state and federal courts and other applicable agencies.
• Maintain case files and document management systems, including opening new matters, organizing records, and managing file retention.
• Coordinate document production, copying, scanning, mailing, and electronic distribution of legal materials.
• Assist with monthly billing activities, including time entry, transmittal letters, expense reports, and other administrative support.
• Maintain accurate client and matter information within firm databases and case management systems.
• Communicate professionally with clients, opposing counsel, courts, and other external contacts.
• Support attorneys in preparing for meetings, hearings, depositions, and other case-related activities.
• Assist with firm events, special projects, and other administrative initiatives as needed.
• Collaborate with other legal support professionals to ensure efficient workflow and exceptional client service.

Qualifications

• 3 years of experience as a legal assistant, preferably supporting an employment law, labor and employment, or litigation practice.
• Experience preparing legal documents, managing case files, and coordinating court filings.
• Familiarity with state and federal court procedures and filing requirements preferred.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Office and legal document management systems.
• Ability to work independently while collaborating effectively within a team environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.