Office Assistant
Job Description
Job Description
Under the supervision and oversight of the Office Manager and Parish Priest, perform administrative functions in alignment with the needs of the parish and assist with delegated day-to-day responsibilities. Schedule may be flexible - 20 / week. Job description includes, but not limited to:
ADMINISTRATIVE SUPPORT
Respond to requests for information and resources via email, telephone, and in-person visits. Sorts incoming mail and prepares and sends outbound mail, including weekly accounts payable checks and large-scale parish mailings as they arise
Provides administrative support to the Office Manager, Priests, Parish Council, and Ministries including preparing documents, making copies, updating ministry, liturgical, and sacramental calendars, etc.
Assist Office Manager with other assigned tasks, such as database maintenance, stewardship reporting, reconciliations, financial report preparation, etc.
Informs the Office Manager of any facility issues
Assists the Office Manager with facility-related needs, including ordering occupancy and liturgical supplies, etc.
Maintain the confidentiality of sensitive Church and Parishioner information including financial, family, and personal information, etc.
COMMUNICATION SUPPORT
Collaborate with Office Manager to prepare and distribute communication materials including the parish monthly newsletter
Help ensure that bulletin boards are updated regularly to reflect current events and activities
ECCLESIASTICAL SUPPORT
- Assist with preparing and proofing bulletins and worship materials for Sunday morning Divine Liturgies and other services
VOLUNTEER SUPPORT
Assist with coordination of special events
Assist with coordinating and scheduling of volunteers as requested by the Office Manager, Priest, Parish Council, and Ministry Leaders
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