Administrative Assistant

Job Overview
We are seeking an administrative assistant that has a cheerful pleasant demeanor, very organized, and pays attention to detail. The position generally is responsible performing front desk duties, data entry, maintaining financial records, performing bookeeping duties through Quickbooks and other accounting systems for a government office. The position reports directly to the Department Director and assists and provides support as requested.

Duties

1. Provide clerical, bookkeeping and accounting functions that support the efficiency, effectiveness and professionalism of the District including, but not limited to filing, word processing, data entry and mail distribution.

2. Prepare vouchers, invoices and other documents for review and approval from the District Administrator/Engineer and/or Board of Supervisors.

3. Organize and maintain all documentation needed for auditing purposes and contract compliance.

4. Organize and maintain employment related records; distribute employment related information to the County as required.

5. Schedule meetings, events and appointments as required; assist staff as directed.

6. Plan, coordinate and organize meetings, materials, and advertising of District activities as directed including obtaining donations for various events.

7. Complete and maintain accurate and up-to-date daily/weekly/monthly/quarterly records and reports.

8. Order and maintain an accurate inventory of office supplies, informational literature and items offered for sale by the District; maintain an accurate and up-to-date inventory of all District equipment.

9. Prepare correspondence, reports and other complex documents as directed.

10. Attend and record minutes/notes for various meetings including the monthly Board meeting.

11. Other duties and responsibilities as directed by the District Administrator/Engineer.

Requirements

1. Actively promote conservation initiatives and the mission of Geauga County Soil and Water Conservation District.

2. Participate in the team process and seek opportunities for process improvement in the District.

3. Maintain a safe driving record and current valid Ohio driver’s license.

4. Knowledge and understanding of governing rules, working agreements, regulations and strategic plans specific to Geauga SWCD, ODNR-Division of Soil and Water Conservation, USDA-Natural Resources Conservation Service and other conservation organizations.

5. Attend meetings during and after regular business hours; attend meetings within and outside of the District as requested.

6. Pursue continuous education and professional development opportunities as identified and directed.

7. Provide assistance to individuals/public as requested without regard to race, religion, sex or national origin.

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

Associates degree (A.A.) in business, office administration or accounting related field; two (2) years related work experience; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze and interpret documents such as safety rules, operating instructions and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of the organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, and percentage; ability to apply accounting principles and concepts.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, verbal or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Knowledge and proficiency in using MS Office products (Word, Excel, PowerPoint, Publisher and Access) and Quickbooks Online.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is frequently exposed to conditions normally encountered in an office environment. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit, use hands to finger, handle, or feel; occasionally required to reach with hands and arms and climb or balance. The employee must occasionally lift and /or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Competency

To perform this job successfully an individual should demonstrate the following competencies:

Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs, requests for service and assistance; solicits customer feedback to improve service.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.

Judgment – Exhibits sound and accurate judgment; includes appropriate people in the decision-making process.

Planning/Organizing – Prioritizes and plans work activities; uses time efficiently.

Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.

Dependability - Follows instructions and responds to management direction; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.

Cost Consciousness – Works within the approved budget; track and conserve organizational resources; communicate financial information in an accurate and timely manner.

Team Work - Exhibits objectivity and openness to others' views; supports everyone's efforts to succeed.

Adaptability - Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work.

IF INTERESTED, SUBMIT RESUME TO:

Carmella Shale, P.E., Director/Engineer

Geauga Soil and Water Conservation District

[email protected]

Phone: 440-834-1122

Pay: $18.08 - $20.07 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person