HR Coordinator

Job Summary

The Human Resources Coordinator provides administrative and operational support to the Human Resources department. This role assists with recruitment, employee communication, onboarding, data management, and general HR administrative functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality. Bilingual Spanish/English communication skills are required to effectively support a diverse workforce.

Essential Duties and Responsibilities

Administrative & HR Support

• Perform a variety of administrative tasks including data entry, filing, document management, and record maintenance.
• Maintain accurate employee records in HR systems and databases.
• Assist with preparation of HR reports, correspondence, and documentation.
• Answer and route incoming phone calls, emails, and employee inquiries in a professional manner.
• Maintain confidentiality of employee information and HR records.

Recruitment & Hiring

• Support the full-cycle recruitment process including posting job openings, screening applications, and coordinating interviews.
• Contact candidates to schedule interviews and follow up regarding hiring decisions.
• Conduct initial candidate phone screenings and assist with in-person or virtual interviews.
• Manage and maintain the hiring portal or applicant tracking system.
• Assist with job fairs, recruiting events, and other talent acquisition activities.

Onboarding & Orientation

• Coordinate and conduct new hire orientation sessions.
• Prepare onboarding paperwork and ensure completion of required employment documentation.
• Assist with background checks, employment verifications, and onboarding processes.
• Ensure new employees receive necessary training information and resources.

Employee Communication & Support

• Serve as a point of contact for employee questions related to HR policies, procedures, and benefits.
• Communicate HR updates, announcements, and important information to employees.
• Provide bilingual support (English/Spanish) to assist employees when needed.

Training & Development

• Assist with scheduling and coordinating employee training sessions.
• Maintain training records and ensure compliance with required training programs.
• Support HR leadership with employee development initiatives and training materials.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous administrative or HR experience preferred.
• Must be bilingual in English and Spanish.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and HR or applicant tracking systems.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and ability to work with individuals at all levels of the organization.

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