Department Assistant

Department Assistant

Cleveland, Ohio

Join a respected university department as a Department Assistant, supporting the Chair and team in Oral and Maxillofacial Surgery. In this key administrative role, you'll manage daily operations, support faculty and staff, and serve as the central point of contact for the department.

Key Responsibilities:

• Organize and maintain departmental schedules, distribute meeting materials, and assist with event planning.

• Prepare, proofread, and edit documentation, reports, correspondence, and academic materials for faculty and staff.

• Maintain confidential patient and personnel files in compliance with HIPAA and university policies.

• Communicate with insurance companies to verify coverage and process pre-authorizations.

• Handle payment requests, purchase orders, and reimbursement processing.

• Coordinate departmental credentialing and licensure tracking for faculty and residents.

• Serve as liaison between the department, university administration, external partners, and insurance companies.

• Provide excellent customer service to students, patients, and staff, acting as a resource for daily operations and departmental questions.

Requirements:

• Prior administrative experience is a MUST

• Strong organizational and communication skills

• Proficiency with Microsoft Office, Word, Excel and Google Docs

• Ability to manage confidential information

Apply now by sending your resume to [email protected] for immediate consideration!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.