Lab Project Coordinator

Job Summary:

The Project Coordinator I provides administrative and operational support to the Project Management Team serving as a key liaison between project management and sample receiving/log-in teams. This role ensures accurate project intake documentation and coordination to support successful client project execution. The Project Coordinator I also assists with scheduling data entry client communications and cross-functional collaboration.

Duties/Responsibilities:

• Act as a liaison between project management and sample receiving/log-in to ensure accurate and timely project intake.
• Review complete and process project management forms documents and databases.
• Communicate client project needs to internal teams and provide guidance to support successful project setup.
• Direct client calls and requests to the appropriate project manager for follow-up.
• Schedule and enter bottle/container orders into the system based on client sampling requirements.
• Monitor and update the login dashboard with project information and confirmations.
• Assist in developing or participating in cross-functional projects including budgeting timelines and resource planning.
• Interpret and apply department policies and procedures; assist with compliance to applicable laws and regulations.
• Contribute to team efficiency by offering suggestions and actively participating in workgroups.
• Promote a positive and cooperative work environment aligned with the organizations mission and values.
• Provide professional-level customer service across various markets.
• Train others on policies and procedures related to project coordination.
• Prepare functional reports correspondence and other written materials as needed.

Pay: $22-26/hr.

Required Skills/Abilities:

• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Effective communication and interpersonal skills.
• Ability to work collaboratively across departments.
• Proficiency in Microsoft Office Suite and data entry systems.
• Ability to manage multiple tasks and prioritize effectively.
• Customer service orientation with a professional demeanor.

Education and Experience:

• Bachelors degree in business administration chemistry biology or a closely related field;
• One (1) year of customer service experience; OR an equivalent combination of education training and experience

Physical Requirements:

• Ability to sit stand and walk for extended periods.
• Manual dexterity to operate laboratory instruments and computer systems.
• Occasional lifting of up to 25 pounds.
• Ability to work in a laboratory environment with exposure to chemicals and environmental samples using appropriate PPE.

Other Duties

Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.

KEY BENEFITS INCLUDE:

1. Medical Dental and Vision Insurance

2. Flexible Spending Accounts

3. 401(K) Plan with Competitive Match

4. Continuing Education and Tuition Assistance

5. Employer-Sponsored Disability Benefits

6. Life Insurance

7. Employee Assistance Program (EAP)

8. Paid Time Off (PTO) Paid Holidays & Bonus Floating Holiday (if hired before July 1st)

9. Profit Sharing or Individual Bonus Programs

10. Referral Program

11. Per Diem & Paid Travel

12. Employee Discount Hub

EEO Commitment: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color national origin ethnicity sex pregnancy sexual orientation gender identity/expression including transgender identity religion disability age genetics active military or veteran status and any other characteristics protected under applicable federal or state law.

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Required Experience:

IC