Program Coordinator for Education

Job Description

Job Description

The Program Coordinator for the School of Education provides comprehensive administrative, operational, and logistical support for undergraduate, post-degree, and graduate education programs. This position serves as a central point of coordination for field placements, accreditation reporting, faculty support, and student experience initiatives. The role requires a high degree of independence, accuracy, and collaboration with internal departments, school districts, and community partners to ensure the successful execution of education programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Dean, including scheduling, managing documentation, and assisting with budget tracking.
• Support faculty with administrative needs such as copying, scanning, submitting reimbursements, and onboarding adjuncts, university supervisors, and edTPA scorers.
• Collect, organize, and report data related to Title II, OBR Metrics, CAEP, and University data collection under the supervision of the Director of Assessment and Accreditation.
• Manage Anthology functions including applications, assessments, account creation, and data reporting for Teacher Education, Student Teaching, and edTPA programs.
• Coordinate the Spring Interview Event: scheduling, district communication, student sign-ups, recruiter outreach, and post-event follow-up.
• Manage all aspects of field placements for undergraduate and post-degree programs (EDUC, MUS, and CCTR courses), including district communication, background check coordination, and documentation maintenance.
• Assign university supervisors and edTPA evaluators for student teaching placements; ensure assessment and scoring data are distributed appropriately.
• Support accreditation processes and collaborate on edTPA evaluator training, data review, and alignment with course requirements.
• Prepare and update program and field handbooks, student teaching materials, and departmental forms.
• Coordinate district contracts, fee waivers, and student records management, maintaining accurate SharePoint documentation.
• Provide administrative support to graduate programs in School Counseling and Clinical Mental Health Counseling, including practicum and internship placement coordination.
• Support the Reading Center, including fee collection, payment tracking, family communication, and purchasing oversight.
• Post job, tutoring, and volunteer opportunities to School of Education students and maintain the student email listserv.
• Attend School of Education Departmental and committee meetings (SAM, Education Advisory Council) and record minutes as needed.
• Order and manage office supplies and assist with faculty contracts each semester.
• Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree required; degree in Education, Business Administration, or related field preferred.
• 2-3 Years experience supporting faculty, and staff or in a office environment.
• Proficient administrative, organizational, and project management skills with strong attention to detail.
• Advanced interpersonal communication skills with the ability to collaborate with faculty, administrators, students, and external school district partners.
• Proficient in Microsoft Office Suite, SharePoint, and data management systems (e.g., Colleague, Anthology).
• Proficient ability to prioritize multiple tasks and meet deadlines in a fast-paced academic environment.
• Knowledge of K–12 and higher education structures, field placement processes, and accreditation requirements.
• Ability to handle sensitive information with discretion and maintain confidentiality.

PREFERRED QUALIFICATIONS:

• Experience working in a teacher education or higher education academic support role.
• Familiarity with state licensure and accreditation reporting (Title II, CAEP, OBR).
• Proficient with Anthology or similar assessment/field placement platforms.
• Experience coordinating large-scale events and managing communication with external education partners.

Capital University is currently unable to sponsor employment Visas or consider candidates who will require Visa sponsorship.

For more information on Capital University, visit our website at .

Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life insurance and free parking.

Capital University is an equal opportunity employer. Capital University does not discriminate on the basis of race, color, national or ethnic origin, sexual orientation, religion, sex, gender, age, disability, veteran status, or other characteristics protected by the law.