Accounts Payable Associate

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Matches invoice against online Purchase Order.


• Process invoices, employee expense vouchers, and other accounts payables into the general ledger system according to Company policy.


• Resolve discrepancies regarding price, quantity, and terms between vendor’s invoices and Company purchase orders in conjunction with Company Buyers.


• Review additions and extensions on all invoices, verify authorization for payment and assign priority.


• Print weekly checks and attachments.


• Process, print, and post emergency manual checks.


• Enter data into financial system from source documents. Verify data entered by sight verification and online edit procedures. Correct invalid or incorrect data as necessary.


• Verify state sales and use taxes, freight and shipping charges, payment terms, and discounting on all invoices submitted for payment.


• Respond to inquiries from employees, management, and vendors regarding invoices and/or payments.


• Prepares and maintains accounts payable reports and all accounts payable files.


• Assists with monthly closing duties.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.


• 3+ years of experience in a high-volume Accounts Payable environment is required.


• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.


• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.


• Ability to demonstrate integrity and professionalism is required


• Ability to demonstrate commitment to company values is required.


• Excellent written and verbal communications skills are required.


• Ability to prioritize in a fast-paced multi-task environment is required.


• Ability to perform basic business mathematical functions is required.


• Good organizational skills with a strong attention to detail are required.


• Ability to work with minimal supervision is required.


• Maintaining confidentiality is required.


• Ability to work effectively in a team environment is required.


• Complying with all operating policies, procedures, executed Plans, and Programs is required.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

Computer Skills:

• Significant experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.

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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.