AP and T&E Specialist

Position Overview

The AP & T&E Specialist , reporting to the Accounts Payable Manager/Director of Finance, will work closely with both vendors and employees on the processing of invoices and submission of travel and expense reports in Concur. This individual will be auditing all expense reports against company policy and Sunshine Act compliance requirements.

Essential Duties and Responsibilities

• Perform a timely and accurate audit of all expense reports for compliance to company policy as well as to Sunshine Act compliance requirements
• Monitor the Concur designated e-mail inbox and respond within 24 hours
• Monthly KPI reporting of Concur past due reports and returned reports
• Assist employees with all expense report questions and issues
• Administer Corporate Card program including ordering of cards and deactivations
• Manage Concur user profiles including initial set up, deactivations and maintain changes
• Upload the monthly ADE (Attendee) extract from Concur to Porzio in support of compliance report.
• Provide training on the Abeona Travel & Expense Policy, Concur and the Abeona Corporate Travel Credit Card for new hire employees and existing employees as needed.
• Monitor the Accounts Payable designated e-mail inbox and respond within 24 hours
• Creates vendors in Netsuite and verification of banking information on new vendors and on a as needed basis for existing vendors.
• Ensure accurate and timely processing of vendor invoices
• Follow up with business owners on outstanding workflow approvals
• Reconcile vendor statements and correct discrepancies
• Download of vendor invoices from on-line portals, as needed
• Vendor Invoice payments, by phone, as needed
• Protects organization’s values by keeping information confidential
• Ad-hoc tasks and special projects, as needed.

Qualifications

• High school diploma is required, BS degree in Finance, Accounting of Business Administration a plus
• 3-5+ years of Accounts Payable Experience
• Knowledge of Concur and Sunshine Reporting
• Knowledge of Netsuite a plus
• Ability to work independently and collaboratively
• Proven ability to maintain highly confidential information
• Strong interpersonal skills to interface with all disciplines and levels

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to experience prolonged sitting, some bending, stooping, and stretching. Hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is required. A normal range of hearing and vision correctable to 20/20 is required.