Legal Secretary

Job Description

Stefanini Group is hiring!

Stefanini is looking for a part-time Legal Secretary in Newark NJ (Hybrid)

For quick apply please reach out toHitesh Bhatnagar

Call: / Email:

Open for W2 candidates only!

Work Location

• Onsite 4 days (Monday-Thursday) 80 Park Plaza Newark NJ 20th Floor; Remote 1 day.

Responsibilities

This position reports to the Deputy GC and Chief Litigation Council and supports all functions within the department. Provide high quality legal secretarial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters. Provide backup support in the absence of other secretarial and clerical associates in the Law department.

• Work independently on confidential time sensitive assignments using judgment and initiative.
• Prepare proofread and edit legal documents for accuracy and completeness.
• Perform clerical duties that include typing filing sorting mail and photocopying
• Screen direct and prioritize incoming correspondence to appropriate parties.
• Maintain and coordinate attorney calendars.
• Provide work direction and expertise for less senior support staff on the team.
• Responsible for administrative functions necessary to support the groups including maintaining attorney files updating case and council lists tracking case deadlines corresponding with the court clients and opposing counsel organizing client conferences and meetings processing expense reports and ensuring timely file close-outs.

• High school diploma or G.E.D. required
• At least 3 years performing legal secretarial work at a law firm or equivalent
• Advanced Microsoft Word required; desired: Prior demonstrated use of SAP Concur PowerPoint and Excel
• Willingness to learn new processes procedures and software applications
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization
• Ability to interact effectively with executive and senior management.
• Excellent organizational skills; work independently on assignments using judgment and initiative.
• The ability to work independently and effectively handle multiple tasks simultaneously under pressure completing assignments with close attention to detail and in a thorough accurate and timely manner.
• Strong customer/client focus and teamwork skills
• Experience working in a legal office
• Proficient in Microsoft Office applications (Excel Word PowerPoint)
• Strong interpersonal skills to work effectively with people at all levels

Experience Levels:

• Advanced: Full knowledge of related concepts. Typically has at least 4 years of experience performing this specific job function and requires minimal managerial oversight/direction.

Listed salary ranges may vary based on experience qualifications and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore onshore and nearshore outsourcing IT digital consulting systems integration application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas Europe Africa and Asia and more than four hundred clients across a broad spectrum of markets including financial services manufacturing telecommunications chemical services technology public sector and utilities. Stefanini is a CMM level 5 IT consulting company with a global presence. We are a CMM Level 5 company.

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