Filipino Executive Assistant (GHL, Ads, Graphics & Lead Management)

Company: Allied Assist

Allied Assist is a growing remote operations support company helping businesses stay organized, efficient, and fully executed behind the scenes. We support multiple clients across operations, marketing, communication, systems, and business growth.

We are looking for a highly organized, proactive, tech-savvy Executive Assistant & Marketing Coordinator who can support business owners directly while also assisting with marketing execution, lead management, and CRM administration.

This is an ideal role for someone who enjoys both administrative support and marketing. You should be comfortable working directly with business owners, managing tasks independently, creating marketing assets, handling leads, and helping keep operations moving smoothly.

Pay & Work Setup

Starting Pay: $4.00/hour

Remote Position

Part-Time to Start

Strong Potential to Transition to Full-Time

Flexible Schedule, but must be responsive, reliable, and available for meetings when needed

Primary Responsibilities

Executive Assistant Support

Manage calendars and appointments

Assist business owners with daily administrative tasks

Organize projects, tasks, and follow-ups

Coordinate meetings and communications

Prepare presentations, reports, and documents

Conduct online research and gather information as needed

Assist with special projects and operational tasks

Lead Management & Client Communication

Manage incoming leads through GoHighLevel (GHL)

Follow up with leads via phone, SMS, email, and CRM workflows

Qualify leads and maintain accurate pipeline stages

Schedule appointments and consultations

Ensure all lead communication is timely and professional

Maintain excellent customer experience throughout the sales process

Marketing & Advertising

Create and schedule social media content

Design Canva graphics, flyers, presentations, and promotional materials

Assist with Facebook Ads management

Assist with Google Ads management

Monitor campaign performance and basic reporting

Create monthly newsletters and email campaigns

Help increase Google reviews and online visibility

Post in local Facebook groups and community pages when needed

GoHighLevel (GHL) Administration

Build and manage workflows and automations

Create landing pages and forms

Manage pipelines and opportunity tracking

Create surveys, forms, and nurture campaigns

Upload and organize training materials

Generate QR codes and marketing assets

Maintain CRM organization and data accuracy

Content & Creative Support

Create professional Canva graphics

Edit short-form marketing videos

Edit Zoom recordings and training content

Assist with branding and marketing campaigns

Support content creation initiatives

Administrative & Operations Support

Assist with hiring and recruitment activities

Conduct applicant screening interviews

Post job advertisements

Assist with onboarding tasks

Support weekly operational reporting

Help maintain organized systems and documentation

Requirements

Must Have

Excellent English communication skills (written and spoken)

Strong comprehension and conversational ability

Previous Executive Assistant or Personal Assistant experience supporting a business owner, executive, or entrepreneur

GoHighLevel (GHL) experience

Experience with lead management and CRM systems

Canva experience

Social media management experience

Strong organizational and multitasking skills

Ability to work independently with minimal supervision

Reliable internet and computer setup

Strongly Preferred

Facebook Ads experience

Google Ads experience

Graphic design experience

Marketing campaign experience

Landing page creation experience

Sales or lead conversion experience

Appointment setting experience

Video editing experience

Customer service experience

Bonus Points

Childcare industry experience

Brightwheel experience

CenterPilot experience

QuickBooks experience

Grant writing experience

What We Are Looking For

The ideal candidate is someone who can confidently support a business owner while also helping generate and nurture leads through marketing and CRM systems.

You should be comfortable:

Speaking with leads professionally

Managing follow-up sequences

Building automations inside GHL

Creating graphics and marketing materials

Assisting with ad campaigns

Keeping projects organized and moving forward

Learning new systems quickly

We value initiative, reliability, resourcefulness, and strong communication skills.