Financial Analyst and Administrator

Financial Analyst and Administrator Location Warwick, RI (T. F. Green Airport area) :

EXTERNAL JOB POSTING

PVN 2025-33

Candidates must pass oral interview with a score of 70% or higher/

Job Title: Financial Analyst and Administrator

Department: Finance & Administration

Reports To: Assistant Vice President, Grants & Procurement

Union Status: AFSME Represented

Pay Grade: $64,093

Shift: Monday - Friday 8:30am - 5:00pm

SUMMARY: Perform routine procurement and contracting activities under the direction of the Assistant Vice President, Grants & Procurement. Work is reviewed for format and content and conformance to rules, regulations, and policy, and for soundness of judgment and correct interpretation. Coordinates and processes, Federal Aviation Administration (FAA) grants necessary to fund the RIAC capital program. Also, responsible for coordinating administrative activities necessary to prepare execute, and process contracts. Assists in administrative processing of purchasing documents.

PROCUREMENT - CORE DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

• Works with project managers and legal to develop and administer procurements.
• Completes administrative portions of contract documents.
• Maintains a clear audit trail of all bid, contract and vendor determinations.
• Review requisitions and assists in the preparation of bid documents.
• Assists in DBELO administration.
• Prepare reports as needed.
• Prepares instructions regarding purchasing systems and procedures.
• Performs technical work involved in the procurement of assigned classes of supplies, equipment, and services.
• Examines purchase requisitions and combines and clarifies with project manager as needed.

GRANTS - CORE DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

• Maintains awareness of RIAC's capital program.
• Coordinates with FAA personnel and RIAC project managers regarding the timing and preparation of grant applications for FAA programmed capital projects.
• Works with RIAC project managers to include specific project scope, schedule, and budget information in the FAA grant applications.
• Ensures that all FAA grant applications meet FAA administrative requirements.
• Processes FAA grant offers.
• Creates and maintains complete FAA grant files, including original grant documents and the project history of grant drawdowns/reimbursements.
• Coordinates with the FAA and RIAC project managers in preparation of grant closeout documentation.

CONTRACTS - CORE DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

• Assists in the formulation, solicitation, and administrative review of RIAC project contracts.
• Maintains cognizance of current and future procurements.
• Ensures that consultant/contractor contract documents conform to RIAC administrative standards prior to contract execution.
• Assists in the developing/revising standardized procurement documents.
• Coordinates contract preparation processes and requirements with consultants/contractors, other RIAC departments, and/or subcontractors, as necessary.
• Facilitate timely execution of contracts.
• Reviews and updates master contract list.
• Creates and maintains complete capital project contract files, including contract and supporting documents.
• Ensures that consultant/contractor requests for payment conform to contractual requirement prior to payment.
• Assist/implements DBE program tracking and reporting systems and reports RIAC performance in meeting DBE goals.
• Assists in preparation and execution of contract addenda, change orders and task orders.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Effective communication, negotiation, conflict resolution, and interpersonal skills
• Exceptional attention to detail and talent for accuracy and precision
• Critical thinking skills and the ability to research and understand legal and financial implications
• Understanding of contracts, contract governance, contractual language, and the contract lifecycle
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to act with integrity, professionalism, and confidentiality
• Ability to adapt to a changing environment and handle multiple priorities
• Has a positive attitude and a hands-on mentality
• Is eager for feedback and to learn and grow in a fast-paced, mission-driven environment
• Must maintain the ability to be badged through the Transportation Security Administration (TSA) as a condition of employment

EDUCATION and/or EXPERIENCE:

• Bachelor's Degree from an accredited college or university in Business Administration, Procurement and Contract Management, or a related Finance or Accounting degree.
• Certification from an accredited procurement program such as National Contracts Management Association or National Institute of Government Purchasing preferred.
• Minimum of six (6) months' experience working in Procurement.
• Must be proficient with Microsoft Word and Excel. Experience with Oracle E-Business Suite is strongly recommended.

SHIFT: Monday - Friday, 8:30AM to 5:00PM - this position also qualifies for a daily flexible schedule pending assignments.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typing and computing using a computer monitor.
• Prolonged sitting.
• Close attention to detail.
• Light lifting and stretching for filing.
• Ability to traverse airport properties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Climate controlled office area.