Specialty Material Buyer / Planner

Job Title: Specialty Material Buyer / Planner

Role & Responsibilities:

Specialty Buyer role accountable for coordination of scheduling and planning of Specialty Department purchasing and external processing functions, defined as;

• Customer Satisfaction Leader - Steering customer responsiveness through date and order management communication with customer service representatives
• Organizational Planner - Executing upstream organization functions and planning to prevent downstream inefficiencies.
• Efficiency Lead - Leveraging available resources to evaluate and steer most operationally effective planning/manufacturing routes

Purchasing Requisites Tasks

• Must be able to perform sourcing analysis and outreach to determine best local vendors for machined / painted / stamped purchased materials
• Must be able to create, update, and close purchase orders through Oracle’s Purchasing system
• Must be able to research errors in the order to pay process, including
• Price / quantity / delivery date errors
• Invoicing discrepancies / payment disagreements with suppliers
• Incorrect packing lists or mislabeled products
• Quality defects requiring return authorizations and credits
• Must demonstrate ability to manage work orders through external purchased processes of raw material we already own
• Must be able to confirm purchase order delivery details, specifically around date, quantity, and price
• Must be able to determine if a product would be better handled internally through our production team or through qualified external vendors
• Must demonstrate ability to coordinate staging activities to allow Material Handling to pull and prep materials from warehouse for processing sending to outside vendors
• Must be able to coordinate with customers, leadership, or other planners and keep them up to date on risks to customer delivery dates
• Must demonstrate ability to manage complaint replacement orders at highest priority to mitigate secondary order lead time.
• Must demonstrate ability to manage order expedites balancing customer service with vendor constraints

Planning Requisites Tasks

• Must demonstrate ability to coordinate immediate material needs with Specialty Planner, Grid Planner, and AMC Materials Planner to ensure WIP, raw, and subcomponent materials necessary for manufacturing, processing, or kit/packaging assembly are available when scheduled.
• Must demonstrate ability to coordinate order modifier changes with Specialty Planner, Grid Planner, and AMC Materials Planner to ensure WIP, raw, and subcomponent materials are stock in at reasonable levels based on historical consumption rates, and/or based on Product Management forecasting.
• Must demonstrate ability to manage all work order dates to never show immediate availability with dates past due.
• Must demonstrate ability to manage next day shipment scanning communication using red sleeve scanning communication.
• Must demonstrate ability to discern order entry error based on incorrect UOM or typical volume ratios; and make appropriate contacts to help manage incorrect order entry.
• Must be able to learn to be a backup to the Specialty Production Planner and others as assigned.
• Responsibility will require understanding the manufacturing and planning processes to be able to execute the role for short periods of time while the main person takes vacation or other leaves as required

Desired Skills:

• Familiarity with data analysis tools like Excel PivotTables and macros
• Excellent written and verbal communication skills
• High degree of organization and detail control
• Understanding of Work Order and Purchase Order flow through to customer sale or production consumption
• Ability to navigate Oracle or similar ERP system
• Ability to balance long-term planning with short-term tasks
• Capability to build relationships within other departments to get best results

Qualifications & Requirements:

• Familiarity with data analysis tools like Excel PivotTables and macros
• Excellent written and verbal communication skills
• High degree of organization and detail control
• Understanding of Work Order and Purchase Order flow through to customer sale or production consumption
• Ability to navigate Oracle or similar ERP system
• Ability to balance long-term planning with short-term tasks
• Capability to build relationships within other departments to get best results

Additional Information:

• Shift: 1 st
• Department: Westlake/AMC- Supply Chain
• Hourly Rate: $37.15-$39.50/hr

Rate of pay may be adjusted based on the qualifications and experience of the candidate.

USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.

Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity. USG also provides employees with paid time off and paid holidays.

Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values – innovation, quality, integrity, service, diversity, efficiency and safety – have helped us become the company we are today.

  EOE including disability/veteran