Administrative Assistant

The Dawes Arboretum is actively recruiting an Administrative Assistant to join our Finance & Administration department. This is a full-time, non-exempt position.

Reporting to the Senior Director of Finance & Administration, the Administrative Assistant will be responsible for providing support with department scheduling, document and contract management, financial record keeping, and other administrative tasks.

Some of the specific responsibilities of this position include but are not limited to:

• Organize and prioritize volumes of information and calls.
• Schedule and organize meetings, appointments, travel, and department events for all staff in the department.
• Create and maintain filing systems for the department.
• Design and type correspondence, take meeting minutes, manage forms, letters, reports, and presentations.
• Maintain supply inventory for department.
• Prepare, reconcile, and/or submit various financial paperwork, such as contracts, expense reports, invoices, etc.
• Respond to staff and public inquires in a polite and professional manner.

If the above speaks to you, please submit your cover letter and resume demonstrating the following:

• High School diploma or general education degree (GED).
• Two (2) years of demonstrated work experience in an administrative role; or an equivalent combination of education and experience.
• Excellent communication skills (verbal, written, and interpersonal).
• Keen attention to detail with exemplary time management and organizational skills.
• Proven orientation toward quality customer service and relationship building with internal and external stakeholders.
• Familiarity with contracts, RFPs, and vendor agreements.
• Experience working with Microsoft 365 applications.
• Proven ability to handle sensitive and confidential information.
• Previous non-profit, or financial experience is a plus.
• Ability to work evening and weekend hours as needed.
• Valid driver’s license and evidence of insurability.
• Ability to pass a pre-employment drug screen, credit check, and background check.

Organizational Culture

At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience.

The hourly rate of pay for this position is $18.00-$21.00.

The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual’s race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.