TA Ops Specialist Greenville, SC
Contract Duration: 3 Months
Work Schedule:8am-5pm M-F
Hybrid: M/F Remote TWTh in office
Please answer the questions with each submittal to be considered.
Describe your experience managing multiple complex calendars.
(Include tools used and how you handle scheduling conflicts.)
Have you coordinated interviews involving multiple internal stakeholders across departments or time zones
Yes
No
If yes, briefly describe your process:
What scheduling tools or platforms have you used to manage high-volume interview requests How many interviews would you schedule per week
(e.g., Outlook, Calendly, ATS systems)
Have you drafted and sent offer letters as part of your role
Yes
No
If yes, describe your process and how you ensure accuracy, as well as how many offer letters were sent in a week:
Have you ever resolved a miscommunication between internal stakeholders and a candidate
Yes
No
If yes, explain how you handled it:
What methods do you use to ensure accuracy, full attention to detail and completeness in your daily tasks
Explain a time when you were assigned a responsibility or project with little training or guidance and were expected to perform quickly. What steps did you take to get up to speed, and what was the end result
In this role you will be responsible for managing a high volume of competing priorities. How do you keep yourself organized, track deadlines, and ensure that important details are not missed
As an integral member of the Talent Acquisition Center of Excellence, the Talent Acquisition Operations Specialist will collaborate closely with Recruiters, HR Managers, Hiring Managers, and both external and internal job applicants. This role is crucial in maintaining the efficiency and effectiveness of our recruitment processes, ensuring continues to attract and retain top talent. The ideal candidate will be enthusiastic, driven, and ready to become an expert in all aspects of recruitment at . Key Responsibilities:
Work closely with recruiters each day to address various requirements and inquiries.
Manage updates for candidates and job requisitions in our applicant tracking system (SuccessFactors).
Coordinate and adjust interview schedules as needed and manage candidate travel and accommodation following company guidelines.
Oversee the ordering, tracking, and reporting of candidate background checks, drug screens, and assessment tests in the US.
Draft and send offer letters to candidates.
Manage communications and timely responses from the Careers external mailbox.
Ensure compliance with OFCCP documentation requirements.
Contribute to a positive and proactive candidate experience. Required Skills and Experience:
A college degree or equivalent professional experience. Minimum requirements:
2-3 years experience
Prior experience with interview scheduling (video and onsite time zones and participants in different locations)
Prior experience with offer letter creation
High level of attention to detail and organization
Ability to manage high volume
Confidentiality and discretion
Customer service oriented
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