Executive Assistant

Job Description

Job Description

Are you highly organized, detail-oriented, and skilled at creating efficient systems and processes? Do you thrive in a fast-paced environment where no two days are the same? This position offers the opportunity to partner directly with the owner of a top-producing real estate team and play a pivotal role in driving growth, operations management, and administrative excellence.

The Coolidge Group, a respected real estate team serving Ohio, Indiana, and Northern Kentucky, is seeking a full-time Executive Assistant . This role is ideal for a professional with strong administrative support skills who excels at streamlining workflows, managing business operations, and providing exceptional client service. Built on the values of God, Family, and Business , this position goes beyond traditional administrative work to include leadership, project coordination, and strategic involvement in real estate business operations.

In this role, you will work side-by-side with the owner to oversee daily operations, develop efficient systems, and ensure nothing falls through the cracks. From coordinating property listings and marketing campaigns to managing budgets, CRM data, and client communications, you will serve as the central hub that keeps the real estate team operating at peak performance.

You will succeed here if you:

• Are highly organized and detail-oriented
• Enjoy creating and improving systems and procedures
• Can anticipate needs and proactively solve problems
• Thrive in a fast-paced environment where priorities can shift daily

This is an in-office position located in Cincinnati, OH.

Compensation & Benefits

• Salary Range: $45,000 – $55,000 per year
• Paid Time Off (PTO)
• Health and dental insurance stipend
• Performance bonuses after 90 days
• Professional development and career growth opportunities

$45,000 – $55,000 per year

• Provide direct support to the owner in both business and personal matters
• Manage office systems, database management, and lead follow-up processes
• Coordinate property listings, marketing campaigns, and client communications
• Oversee social media accounts, content creation, and event planning
• Handle scheduling, reporting, budget tracking, and vendor relationships
• Support team growth through hiring, onboarding, and accountability
• Maintain a high standard of client care throughout transactions
• Keep projects and daily operations moving forward without constant supervision

• Outstanding organizational skills with a love for checklists and processes
• Strong attention to detail and accuracy
• Tech-savvy: proficient in CRMs, Microsoft Office, Google Workspace, and social media platforms
• Excellent verbal and written communication skills
• Problem-solving mindset with the ability to anticipate needs
• Able to multitask and prioritize in a fast-paced environment
• Discretion and confidentiality when handling sensitive information
• Preferred but not required: experience in real estate, transaction coordination, or office management
• Willingness to obtain a real estate license (team covers cost)

At The Coolidge Group, real estate is more than a transaction; it is a pathway to building lasting wealth and creating a life by design. The team fosters a family-oriented, high-energy environment focused on professional and personal growth. The company is committed to integrity, financial wisdom, and exceptional client service.