PUBLIC SERVICES OPERATIONS SUPERINTENDENT (ADMINISTRATION)

General Statement of Duties

Under the direction of the Deputy Director of Public Services, the Superintendent of Administration plans, manages, organizes, directs, supervises, and may personally perform professional activities associated with budget development and implementation,purchasing, human resources, information technology, and inventory management. As a member of the Public Services leadership team, the Superintendent of Administration will be involved in a range of strategic planning and internal initiatives and work closely with the Director and Deputy Director of the department. Performs related duties as required.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Demonstrated experience in financial management and accounting
Experience with audit, legal compliance, and budget development
Experience in organizational development and human resource management
Experience effectively and accurately communicating key data, including presentations to senior management, council, and other key stakeholders
Success seeing beyond the numbers, identifying trends and new possibilities
Ability to translate financial concepts
Technologically savvy, with experience selecting and overseeing software installation and implementation
Proven effectiveness managing others; empowering staff to make decisions.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
Successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision-making
Demonstrated resourcefulness and good judgment
Hands-on, leads by example
General management and leadership skills
Ability to multi-task while maintaining vigilant attention to details
Constantly looking to apply best practice

Required Education and Experience

Each candidate must have a minimum of a Bachelors' Degree in Finance, Accounting, Human Resources or closely related field from an accredited college or university, ideally an MBA/MPA is preferred. At least 7 to 10 years of experience with five (5) years of financial, administrative and/or human resource management experience at the mid-management level and two (2) years of supervisory experience. Must have some working knowledge of purchasing, inventory control, policy development, and technology operations. The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination and has a working knowledge of the human resources function.

OTHER REQUIREMENTS
Must have a valid Driver's License.
Must be an excellent communicator and team builder.

Working and Physical Conditions

Environmental Conditions : Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; work around machinery and moving vehicles, on ladders or scaffolds, below ground; work with electrical energy; exposure to dust and fumes from construction sites, road ways, motorized equipment and cutting torches.

Physical Conditions : Duties require maintaining physical condition necessary for sitting, standing and walking for prolonged periods of time; general manual dexterity required; must be able to operate assigned vehicle.

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

Finance, Budgeting, and Purchasing
Overall financial management responsibility including the review and approval of monthly, quarterly, grants accounting, and annual financial reporting while working closely with the Central Budgeting Office to ensure a consistent method of operation across the organization.
Oversee budgeting, financial forecasting for the department, and coordination of audit activities as well as accounts payable and receivable.
Oversee departments’ purchasing program to include contract management, request for proposals, and SBE goals and initiatives.
Oversight for inventory management for the department,and coordination of fiscal audits of items within the stores program area.
Design, revise, and implement departmental procedures related to the above areas that are aligned with the City’s policies and procedures.

Human Resources
Oversee the human resources function of the department and works closely with the Central HR Department to ensure a consistent method of operation across the organization.
Oversee the employee/labor activities within the department including grievances, corrective actions, contract interpretation, and building effective labor partnerships.
Oversee the staffing/recruitment of talent for positions within the department.
Oversee departmental professional development and performance management program to educate, engage, and empower employees.
Oversees departments’ payroll activities.
Design, revise, and implement departmental procedures related to the above areas that are aligned with the City’s policies and procedures.

Technology
Oversee the technology infrastructure for the department by working closely with the Central ETS department to ensure a consistent method of operation across the organization.
Oversee the recommendation and implementation of new technology to support key capabilities as required for future growth, and to support and drive key initiatives.
Responsible for the management of current technology and equipment including licensing, upgrades and enhancements, system refresh program, server management and all other items associated with the current systems.

Administration
The Superintendent of Administration will work closely with the Director and Deputy Director on administrative processes with a goal of continuously developing and improving systems.
Responsible for preparing cost benefit analysis.
Responsible for report development and presentation of information.

Probationary Period

Twelve months. Exercises direct supervision over the Management Team of each of the functional areas as listed above.

Supervision Exercised

Exercises direct supervision over the Management Team of each of the functional areas as listed above.

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.


The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.


The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.



Equal Employment Opportunity


The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

The City of Cincinnati has 11 paid holidays annually that include:


New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas



Health Insurance


The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.


Eligible dependents include:

Legal Spouse or Equal Partner
Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
Step-child
Child for whom the employee or employee's spouse/equal partner is a legal guardian



Basic Life Insurance


A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.



Flexible Benefits Plans

Healthcare Flex Spending Account


City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account


City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account


City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan


The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation


As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.