Administrative Assistant - Human Resources

Job Description

Job Description

Administrative Assistant - Human Resources

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness.

When you join the LMHS team, you become a vital part of your local community Hospital. Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors. You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community. Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion. Join us in our mission – dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community.

Position Summary

This position plays a key role in supporting the daily operations of the Human Resources department by managing the front desk, delivering administrative support, and ensuring efficient coordination of office activities. The role also assists with departmental events, maintains accurate records, and serves as a central point of contact for various HR-related inquiries and functions.

Responsibilities

• Greet and assist visitors, and employees with a professional and welcoming demeanor
• Assist walk-in traffic by addressing inquiries, providing information, and directing individuals to the appropriate HR personnel
• Provide general administrative support to the HR department, including answering emails, managing office supplies, and handling other clerical tasks
• Answer and direct high volumes of incoming phone calls to the appropriate HR staff members, taking messages when necessary
• Schedule and coordinate appointments for all HR-related inquiries
• Maintain and update the HR department’s calendar to ensure no scheduling conflicts and efficient time management
• Track, process, and communicate departmental invoices, including special handling and fiscal reporting
• Maintain and update ISO-controlled documents and ensure timely review and filing of departmental records
• Accurately enter and update employee data, such as maintaining employee recognition records and other HR-related spreadsheets on a daily basis
• Prepare HR-related documents, letters, and emails as required
• Provide backup support for various HR functions including badge printing, DMV and Joint Commission surveys, and WebEd course completion
• Perform other duties as assigned to support the HR department and organizational goals

Requirements

• HS Diploma or GED required
• 2 years administrative support experience preferred

• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities

• Strong computer skills and experience in Microsoft Office preferred
  • Ability to extract data from spreadsheets and compile graphs within reports
• Strong organizational and prioritization skills needed
• Ability to analyze data and identify outliers
• Ability to meet time sensitive deadlines

• Ability to handle sensitive and confidential information with discretion and integrity

• LMH is accredited by DNV and TJC, and as such, may require specific annual education related to specialty certifications and standards.

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations. Licking Memorial Health Systems does not discriminate against applicants because of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors protected by law.