Administrative Coordinator, President's Office

Company Description:

In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,200 students, 30 majors, 3 graduate programs, a wealth of pre-professional and cooperative programs, and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the university's mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays, our goal is to help our employees enjoy happy and healthy lifestyles, while maintaining a good work-life balance. Click here to learn more about Wittenberg's employee benefits.

Job Description:

Wittenberg University is seeking an Administrative Coordinator in the Office of the President. The Administrative Coordinator is responsible for providing clerical, administrative, budget and project support for the President and Chief of Staff. This person maintains a current knowledge of appropriate university policies, processes and procedures in an effort to assure the efficiency and integrity of the University. This is a full-time, 12-month, non-exempt (hourly) position, working approximately 40 hours per week, reporting to the Chief of Staff.

Essential functions include but are not limited to:

1. Provide administrative and operational support to President and Chief of Staff as requested (including but not limited to events, functions, programs, meetings, etc.) Perform a variety of essential administrative, secretarial and office management duties.
2. Assist Executive Assistant with coordination of the activity of the Wittenberg University Board of Directors including but not limited to development of the Board meeting agendas, drafting documents, taking minutes, and organizing and editing all material submitted for inclusion in Board agendas. In collaboration with Executive Assistant, plan Board retreat.
3. Assist Executive Assistant with travel arrangements and expense reconciliations for President.
4. Provide assistance to and represent the President and Chief of Staff as assigned in communicating with internal and external constituents including students, parents, faculty, staff, board members, alumni, government representative, members of the Clark County community and various public forums.
5. Respond to inquiries and direct concerns to appropriate person or university office, screen phone calls and visitors for administrators and follow through as appropriate.
6. Work with external vendors, assist with check requests, contracts, invoices, and budget reconciliation. Perform any necessary research and follow up communications with external vendors.

Requirements:

Required:

• Associate's degree and at least 2 years' experience OR a combination of education and related experience (minimum 4 years).
• Working experience with administrative and clerical procedures.
• Effective communication skills; attention to detail and accuracy; strong organization, time management, customer service, and problem-solving skills.
• Working knowledge and experience using Microsoft Office software.
• High professional demeanor, ethical behavior, and experience with exercising confidentiality and discretion.
• Some evening/weekend hours will be required.
• Ability to be stationary but navigate campus buildings and grounds as needed.
• Ability to utilize office equipment including computer, phone, copier/scanner and relevant applications.

The work of this position is performed on campus in Springfield, Ohio.

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies .

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S.

Application Instructions:

Review of applications will begin immediately and the position will remain open until filled.

To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.

1. Resume
2. Cover letter
3. Name, relationship, and contact information of three professional references.

Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at (937) 327-7517 or email [email protected] .