Administrative Assistant - Maintenance
- Dental, vision, and life insurance
- 401(k)
- Health Savings Account
- Credit union membership
- 11 paid holidays
- Paid vacation, sick, and wellness time
- Career advancement and internal promotion opportunities
- Employee recognition programs and performance incentives
- Manage and distribute daily, routine, and after-hours maintenance work orders using department software
- Serve as the primary in-office point of contact for homeowners, technicians, vendors, and leadership
- Coordinate scheduling, bill-backs, bids, and service documentation to keep jobs moving efficiently
- Order, track, and maintain inventory of maintenance parts, uniforms, and department supplies
- Support department communication through service notices, flyers, door tags, and vendor coordination
- Track and maintain fleet maintenance schedules
- Provide administrative support, including clerical tasks, scheduling “Lunch-and-Learn” sessions, and supporting Google review initiatives
- A proactive, self-starting approach with the ability to work independently
- Strong organizational skills and the ability to manage multiple priorities at once
- Professional, clear communication skills when working with homeowners, technicians, vendors, and leadership
- Confidence using office software (Microsoft Office, Google Workspace, Excel) and learning the work-order system
- A detail-oriented mindset with strong follow-through and accountability
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